Program Coordinator in Detroit, Michigan at Community Foundation for Southeast Michigan

The Program Coordinator provides operational and administrative support for the Community Impact department. This role serves as the central coordinator for departmental calendars, committee operations, and grantmaking processes, ensuring that Community Impact staff can focus on strategy, community engagement, and funding decisions.

The Program Coordinator works closely with Program Officers, Grants Management, and department leadership to support the planning and execution of grantmaking activities throughout the year. This position is responsible for maintaining key timelines, coordinating meetings and committee activities, preparing agenda materials, and supporting the overall organization of the department. The Program Coordinator ensures that the department operates efficiently and that key grantmaking processes remain organized, coordinated, and on schedule.

About the Community Foundation for Southeast Michigan (CFSEM):
The Community Foundation for Southeast Michigan was established in 1984 to ensure residents in Wayne, Oakland, Macomb, Monroe, Washtenaw, Livingston and St. Clair counties can thrive. As a permanent community endowment built by gifts from thousands of individuals and organizations, the Community Foundation supports a variety of activities benefiting economic opportunity, health equity, youth and education, arts and culture, and the environment and public spaces. Since its inception, the Community Foundation has grown to be among the top 35 community foundations in the country and has distributed more than $1.4 billion through roughly 91,000 grants to nonprofit organizations. The Community Foundation’s mission is to make southeast Michigan a desirable place to live, work and play for all residents, today and tomorrow. For more information, please visit www.cfsem.org.

Responsibilities:

Department Operations & Coordination

• Maintain the annual Community Impact grantmaking calendar and support staff in tracking key deadlines, milestones, and meeting schedules.
• Coordinate department meetings, retreats, planning sessions, and other internal activities.
• Support onboarding activities for new Community Impact staff by maintaining resources, templates, and reference materials.
• Maintain department-wide tools, contact lists, committee rosters, and shared resources.
• Serve as a resource for general departmental coordination and administrative support.

Committee & Meeting Management

• Coordinate logistics for Program & Distribution Committee meetings, advisory committees, and other Community Impact-related meetings.
• Schedule meetings, reserve meeting spaces, create virtual meeting links, and coordinate meeting communications.
• Prepare and distribute meeting agendas, materials, and supporting documentation.
• Support meeting facilitation through note-taking, attendance tracking, and follow-up communications as needed.
• Maintain committee rosters, meeting schedules, and historical records.

Grantmaking Materials & Agenda Book Production

• Coordinate the production of Program & Distribution Committee agenda books and Board grantmaking materials.
• Compile, format, and organize grantmaking summaries, supporting documents, resolutions, and related materials.
• Work with Program Officers and department leadership to ensure materials are complete, accurate, and distributed on schedule.
• Maintain standardized templates and formatting for grantmaking materials and committee packets.
• Coordinate final distribution of materials to staff, committee members, and leadership.

Program & Initiative Support

• Support planning and coordination for special initiatives, grant programs, and community engagement activities.
• Assist Program Officers with timeline development, meeting coordination, and logistical support for assigned initiatives.
• Coordinate registration, communications, and meeting logistics for webinars, community conversations, and public-facing events.
• Assist with survey administration, RSVP tracking, and related program support activities.
• Support cross-team coordination to ensure grantmaking activities remain aligned and on schedule.

Communications & Documentation

• Monitor and support shared Community Impact communication channels as assigned.
• Maintain department files, templates, and reference materials.
• Coordinate document collection and distribution for internal and external stakeholders.
• Assist in preparing routine reports, summaries, and presentations.
• Support documentation of departmental processes and procedures.

Qualifications

Required

• Bachelor's degree or equivalent combination of education and experience.
• Three or more years of experience in program coordination, nonprofit administration, grants administration support, or a related field.
• Demonstrated ability to manage multiple projects, deadlines, and stakeholders simultaneously.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and virtual meeting platforms.
• Ability to work collaboratively across departments and manage competing priorities in a fast-paced environment.

Preferred

• Experience supporting committees, boards, advisory groups, or volunteer leadership bodies.
• Experience coordinating complex schedules, events, or multi-step projects.
• Familiarity with grantmaking, philanthropy, or community foundation operations.
• Experience working with project management, CRM, or grants management systems.

Core Competencies

• Customer Focus: Prioritizes understanding and addressing the needs and expectations of our community and stakeholders. Demonstrates active listening, empathy, and responsiveness, with a consistent commitment to delivering exceptional service.
• Plans and Aligns: Invests time in planning, discovery, and reflection. Engages in active mindfulness to identify and adjust mental shortcuts and assumptions. Seeks out diverse perspectives and experiences to test thinking, proactively anticipates reactions and multiple outcomes, and plans for potential issues and industry trends.
• Collaborative: Works effectively with others—within the team and cross-functionally — to achieve individual, departmental, and organizational goals. Values diverse input, shared accountability, and partnership as essential to producing strong outcomes.
• Decision Making & Problem Solving: Simplifies complex challenges using critical thinking and sound judgment. Gathers and evaluates relevant information, incorporates multiple perspectives, identifies root causes, and determines practical, effective solutions. Applies an audience-centric approach by considering the needs of stakeholders when making decisions and implementing solutions.

Benefits & Salary:

The Community Foundation for Southeast Michigan offers a robust total compensation package The targeted salary for those entering this role is $57,000 - $72,000. In addition to a competitive base salary, benefits include but aren’t limited to 20 days of vacation accrued monthly, 5 personal days, 11 holidays, 9 sick days accrued monthly, paid parental leave, and employer paid short/long - term disability.

The Community Foundation also offers a pension retirement program after 1 year of service which contributes 10% of salary.

Application Instructions:

This position is being recruited on an expedited timeline. Internal applicants will be reviewed before external applicants and the deadline for all applicants is Friday, June 19, 2026. Applications received before that deadline will take priority in our review process.

To apply, visit www.cfsem.org/careers and look for "Current Opportunities". Please submit your application, including your cover letter through the online portal.

To provide equal employment opportunities to all individuals, employment decisions will be based on merit, qualifications and abilities without regard to race, religion, creed, color, national origin, age, gender, marital status, sexual orientation, gender identity, height, weight, political or union affiliation, disability or any factor prohibited by law.