Procurement Specialist in Jersey City, New Jersey at Hyundai Rotem USA Corporation

Position Summary

The Procurement Specialist works directly with the Sr. Director, US East Rail Business, Strategic Sourcing & Commercial, to support Hyundai Rotem USA’s procurement activities. This role owns assigned sourcing packages, supplier negotiations, contract preparation and procurement follow-up, working closely with Engineering, Quality, Project Management, Production, and Korean headquarters.

The ideal candidate has hands-on manufacturing procurement experience, strong contract and price negotiation skills, and the technical aptitude to understand supplier scope and engineering requirements.

Job Responsibilities

• Manage assigned RFQ/RFP/PTS packages, supplier sourcing, qualification, quotation follow-up and sourcing recommendations against cost, quality and schedule targets.

• Review and negotiate supplier terms and conditions, purchase orders, NDAs and statements of work, with management and Legal support as appropriate.

• Address payment terms, delivery commitments, warranties, delay damages, liability and other commercial risks; obtain required approvals before committing the company.

• Maintain contract deviation logs, negotiation records and open-item trackers; coordinate the flow-down of applicable customer requirements to suppliers.

• Analyze quotations and cost breakdowns; negotiate equipment pricing, tooling, engineering charges, spare parts and escalation provisions based on total cost of ownership.

• Review specifications, drawings, data sheets and BOMs with technical teams to identify scope gaps, exclusions and commercial impacts.

• Coordinate technical and commercial clarifications with suppliers, Engineering, Quality and Project Management to align sourcing decisions and project requirements.

• Assess supplier capacity, lead times and long-lead items; maintain procurement schedules and escalate delivery risks with proposed recovery actions.

• Support supplier agreement finalization and purchase order placement as authorized; track milestones, deliverables and supplier performance.

• Evaluate cost and schedule impacts of engineering changes, supplier claims and contract amendments; document the basis for negotiation and approval.

• Create and maintain purchasing records in SAP or the applicable ERP system; coordinate purchase order updates, invoice discrepancies and payment milestones with Finance.

• Support applicable Buy America, domestic-content, supplier eligibility and customer documentation requirements with the responsible internal teams.

• Coordinate with Logistics and suppliers on shipping arrangements and delivery status; follow up on documentation and material availability.

• Prepare procurement status reports, bid comparisons, sourcing recommendations and management presentations; maintain organized, auditable records.

• Work with Korean headquarters and U.S. teams to resolve sourcing and commercial issues and support the transition from pre-award activities to project execution.

• Perform other related duties as assigned.

Experience / Skill Requirements

• Practical knowledge of manufacturing procurement, supplier contract terms and conditions, and commercial risk assessment.

• Demonstrated ability to conduct supplier price and contract negotiations and prepare clear recommendations within delegated authority.

• Strong analytical skills in quotation comparison, cost breakdown review and total cost of ownership assessment.

• Ability to understand technical specifications, drawings, data sheets and BOMs, identify scope gaps and ask informed questions; specialist engineering expertise is not required.

• Working proficiency in SAP or a comparable ERP system, including purchasing records, purchase orders and related approval workflows.

• Proficiency in Microsoft Excel, PowerPoint, Word and Outlook, including bid comparisons, procurement trackers, presentations and contract review using Track Changes.

• Strong written and verbal communication in English and the ability to work effectively with suppliers, global teams and cross-functional stakeholders.

• Strong organization, documentation and follow-up skills; ability to independently manage multiple supplier packages and competing deadlines.

• Sound commercial judgment, problem-solving skills and the ability to identify, escalate and follow through on cost, schedule and supplier risks.

Education Requirements

• Bachelor’s degree in Supply Chain, Business, Engineering, Project Management or a related field preferred.

• Equivalent relevant professional experience will be considered.

Job Requirements

• Minimum 3 years of hands-on procurement experience in manufacturing, including direct-material or engineered-equipment sourcing and supplier negotiations.

• Rail industry or rolling-stock procurement experience preferred, but not mandatory; experience in other complex manufacturing sectors is also relevant.

• Experience with project-based or engineer-to-order procurement, global sourcing and long-lead equipment preferred.

• Familiarity with Buy America, public transit procurement, Incoterms or import/logistics coordination is a plus.

• Must be legally authorized to work in the United States.

• Ability to travel to supplier facilities and project locations as needed and coordinate occasional meetings across international time zones.