Registrar at Thomas College – Waterville, Maine

U.S. News and World Report consistently ranks Thomas College as a top college in Maine for social mobility. Our clear career focus and one-of-a-kind Guaranteed Job Program™ makes it possible to advance faster in the arts and sciences, business, and education. Earn an undergraduate degree in three years and then choose from a variety of in-person or online graduate degree programs that can be completed in one-year or two. Located in Waterville, Maine, Thomas College is your pathway to a promising future, guaranteed. Learn more at thomas.edu.

Thomas College seeks a Registrar to oversee the daily operations of the Registrar’s Office and serve as the official custodian of student records and data in compliance with institutional policy, federal and state law (including FERPA), and accreditation standards.

Key responsibilities include:

• Managing the accuracy and integrity of student information systems and academic records.
• Recording and reconciling enrollment, program standing, academic status, and degree audits.
• Producing reports such as transcripts, enrollment data, grade profiles, and compliance documentation.
• Serving as the VA and Military student liaison and certifying official for VA benefits.
• Acting as Designated School Official for SEVP and Title II Coordinator.
• Coordinating course scheduling, classroom assignments, and exam timetables in collaboration with academic leadership.
• Supervising registration processes, advisor assignments, and transfer credit evaluations.
• Maintaining and updating the college catalog and program handbooks.
• Providing data for institutional research and ensuring compliance with academic policies

Bachelor’s degree and prior experience in higher education required; Master’s degree preferred for appointment as Registrar. Strong interpersonal, verbal, and written communication skills. Proficiency in Microsoft Office (including Access and Excel). Familiarity with Campus Café software desirable. Knowledge of FERPA, VA benefit regulations, and SEVP processes preferred. Ability to manage multiple priorities and maintain confidentiality.

Thomas offers a competitive benefits package to include:

Medical insurance, dental insurance, life insurance, disability insurance, 6% 403(b) matching plan, paid vacation, paid sick leave, thirteen paid holidays, on-site gym, meal discounts and free tuition for employees, spouse and dependent children.

Interested applicants should submit a cover letter, resume and names of three professional references. Please include an email address on your application materials