Office Manager in Indianapolis, Indiana at GEO Next Generation Academy - Indianapolis

GEO Academies is a national, non-profit network of open-enrollment, public charter schools committed to empowering students to accelerate their academic pathways, advance their social mobility, and achieve their career and lifelong goals. Our innovative and award-winning K-16 GEO Academies Model begins with personalized, competency-based learning and accelerates students into post-secondary immersion as early as 9th grade. GEO Academies students have the opportunity to earn a full college degree or career credential even before graduating from high school - at no cost to families.

REPORTS TO/TERM:

GEO Supervisor: Director of Budget & Grant Administration

Local Supervisor: School Principal (day-to-day functions and attendance)

This is a 12-month full time position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

HUMAN RESOURCE:

• Works collaboratively with Principal and Human Resource Department to ensure a quality onboarding experience for new employees including the ability to work within Paylocity’s onboarding module for timely, accurate, and completed new hire information.
• Supports school personnel in completing electronic Human Resources submissions, including but not limited to, position changes, benefit plan offerings, and terminations.
• Coordinates workers compensation process for an injured employee providing them documentation, location to be seen and immediately informing HR of the incident.
• Works with Principal in managing and maintaining all confidential employee and school documents.

PAYROLL

• Ensures compliance and accuracy in the HR Time and Attendance system in Paylocity system.
• Manages employees in self-posting PTO in the Paylocity system.
• Audits payroll previews presented by the Payroll Department to authorize processing.
• Maintains time and effort logs for After School Tutoring and other events.

SCHOOL BUSINESS OFFICE:

• Works directly with Director of Budget & Grant Administration and Contract & Procurement Manager on all purchase orders and goods needed for school.
• Manages all school inventory for items purchased.
• Processes all invoices in a timely manner and according to GEO Procurement Policies.
• Responsible for daily cash/check deposits and ensures compliance with the Currency Transaction Reporting Requirements and company policies.
• Manages and reconciles balances of ECA accounts in a timely manner and submits monthly reports back to GEO main office.
• Work with Contracts & Procurement Manager to ensure all school contracts are updated annually and processed in a timely manner.
• Work in conjunction with School Principal and Director of Budget & Grant Administration to ensure that school stays within approved yearly budgets set forth by GEO Management.

SKILLS AND KNOWLEDGE

• Time Management: Prioritizing, Organizing, Scheduling
• Communication: Oral, Written, Interpersonal (active listening)
• Ability to work independently and make decisions in accordance with established policies and regulations.
• Ability to multitask
• Ability to remain calm in a fast-paced environment.

MAY PERFORM OTHER DUTIES AS ASSIGNED

• A minimum of Associates Degree or 60 verifiable college credits minimum.
• At least 2+ years of school Office Management preferred.
• Knowledge and practical experience with bookkeeping/accounting
• Knowledge and practical experience using MS Word, Excel, QuickBooks
• Sincere desire to work in a diverse K-12 school environment and make a difference in the lives of students and families
• Polite, courteous, and tactful with the public and co-workers.