Senior Project Manager in Poughkeepsie, New York at Dynamic Systems, Inc.

Position Summary

The Senior Project Manager is responsible for the overall leadership, planning, execution, and financial performance of large-scale and complex mechanical construction projects, including HVAC, plumbing, piping, process piping, industrial, and design-build projects as applicable. This role provides strategic oversight from preconstruction through project closeout, ensuring projects are delivered safely, on schedule, within budget, and to the highest quality standards.

The Senior Project Manager serves as a trusted advisor to clients, mentors project management staff, drives operational excellence, and collaborates closely with executive leadership, field operations, estimating, and business development teams to support company growth and profitability.

Key Responsibilities

Project Leadership & Execution

· Lead the planning, coordination, and execution of complex mechanical construction projects and/or multiple concurrent projects.

· Develop and implement comprehensive project execution strategies aligned with company objectives.

· Establish project controls, schedules, staffing plans, procurement strategies, and risk mitigation plans.

· Provide leadership and direction to project teams, including Project Managers, Assistant Project Managers, Project Engineers, and field leadership.

· Ensure effective coordination between internal departments, subcontractors, vendors, owners, architects, engineers, and general contractors.

Financial Management

· Assume full responsibility for project profitability, cash flow, forecasting, and financial performance.

· Develop and manage project budgets, labor productivity targets, cost forecasts, and financial reporting.

· Review and approve project cost reports, billings, change orders, and procurement commitments.

· Identify financial risks and implement corrective actions to protect margins and contractual entitlements.

Contract Administration & Risk Management

· Review and negotiate prime contracts, subcontracts, purchase agreements, and project-specific terms and conditions.

· Lead project risk assessments and proactively manage contractual, operational, schedule, and financial risks.

· Oversee management of RFIs, submittals, notices, change orders, and project documentation.

· Ensure compliance with company policies, contractual requirements, and applicable codes and regulations.

Client Relations & Business Development

· Serve as the primary executive-level point of contact for owners, general contractors, engineers, and key stakeholders.

· Build and maintain long-term client relationships that promote repeat business and strategic partnerships.

· Support business development efforts through client engagement, project pursuits, presentations, and preconstruction activities.

· Participate in project interviews, proposal development, and contract negotiations as needed.

Procurement & Resource Management

· Lead procurement strategy and major buyout activities for equipment, materials, and subcontracted work.

· Review and approve key vendor and subcontractor selections and agreements.

· Collaborate with operations leadership to optimize labor, equipment, and resource allocation across projects.

· Support workforce planning and staffing strategies to ensure successful project execution.

Field Operations Support

· Partner with Superintendents and field leadership to drive project performance, productivity, and accountability.

· Resolve complex constructability, scheduling, and coordination challenges.

· Facilitate project planning sessions and ensure alignment between field and office teams.

· Support implementation of lean construction practices and continuous improvement initiatives.

Change Management & Resolution

· Lead the identification, pricing, negotiation, and resolution of complex change orders.

· Ensure timely documentation and recovery of all project impacts related to scope changes, delays, disruptions, and unforeseen conditions.

· Support dispute avoidance and resolution efforts while protecting company interests.

Quality & Safety Leadership

· Champion a culture of safety, quality, and accountability throughout all assigned projects.

· Ensure compliance with company safety programs, site-specific requirements, and regulatory standards.

· Participate in incident investigations and corrective action planning as necessary.

· Oversee project quality assurance and quality control programs to ensure successful turnover and client satisfaction

Team Development & Mentorship

· Mentor and develop Project Managers, Assistant Project Managers, Project Engineers, and emerging leaders.

· Provide coaching, performance feedback, and professional development support.

· Promote best practices in project management, financial management, documentation, and client service.

· Contribute to succession planning and organizational development initiatives.

Project Closeout & Continuous Improvement

· Ensure successful project turnover, commissioning support, training, warranty management, and final financial reconciliation.

· Lead project reviews and lessons-learned sessions to improve future project performance.

· Identify opportunities for process improvement and operational efficiencies across the organization.

Required Qualifications

· High school diploma or equivalent required.

· Minimum 8–12 years of progressively responsible project management experience in mechanical contracting, construction, or related industries.

· Proven experience managing large-scale, complex mechanical construction projects with significant financial responsibility.

· Strong understanding of mechanical systems, construction means and methods, project sequencing, scheduling, and coordination.

· Demonstrated success in budget management, forecasting, contract administration, and risk mitigation.

· Ability to read and interpret construction drawings, specifications, contracts, and technical documentation.

· Exceptional leadership, communication, negotiation, and relationship management skills.

· Valid driver's license and ability to travel to project sites as required.

Preferred Qualifications

· Bachelor's degree in Construction Management, Mechanical Engineering, Business, or related field.

· Experience managing design-build, negotiated, industrial, healthcare, data center, mission-critical, or large commercial projects.

· Professional certifications such as PMP, CCM, LEED, DBIA, or equivalent.

· Experience leading multiple project teams simultaneously.

· Strong working knowledge of Procore, Autodesk Construction Cloud, Bluebeam, Primavera P6, Microsoft Project, and ERP/job-cost accounting systems.

· OSHA 30-hour certification or equivalent safety training.

Key Competencies

· Strategic leadership and decision-making.

· Advanced financial and business acumen.

· Contract negotiation and risk management.

· Executive-level client relationship management.

· Team development and mentoring.

· Operational excellence and process improvement.

· Conflict resolution and negotiation.

· Planning, prioritization, and organizational effectiveness.

· Accountability, integrity, and professionalism.

Work Environment & Physical Demands

Work is performed in both office and active construction environments. Must be able to navigate active job sites, climb stairs and ladders, walk uneven terrain, and tolerate exposure to weather conditions, noise, dust, and other construction-related hazards while utilizing required personal protective equipment (PPE). Occasional lifting of up to 25 lbs. may be required.

Schedule & Travel

Hours may vary based on project demands and business needs, including occasional early mornings, evenings, and weekends. Travel is primarily within local and regional project locations, with additional travel required based on project assignments and business development activities.