Temporary Part-Time Development Operations Specialist (remote, 20 hrs./week) in Seattle, Washington at Mary's Place Seattle

The Temporary Part-Time Development Operations Specialist will process a high volume of donor gifts from a variety of sources and platforms. The person will work closely with the Development Operations Manager to ensure the accuracy and integrity of the Raiser’s Edge / NXT database. The Development team raises $21M annually for the organization with half of the funds coming from individual donors, and the other half divided equally between gifts from foundations, corporations, and government entities.

Mary's Place's mission statement is Ensuring that no child sleeps outside by centering equity and opportunity for women and families. Since 1999, Mary’s Place has helped thousands of women and families move from homelessness into more stable situations. We offer a three-pronged approach to support families through their housing crisis, which includes:

Emergency shelter: Two 24/7 family shelters with 380 beds for households with children, which is a higher acuity solution for families with significant barriers to housing.

Mobile Outreach: Provides on-the-ground support across King County to physically meet unsheltered families where they are and transition them directly into stable housing.

Homelessness Prevention: Serves families currently housed but at risk of eviction and homelessness with rental assistance.

The Temporary Part-Time Development Operations Specialist actively engages in Mary’s Place equity work—striving for racially equitable outcomes and taking responsibility for creating, maintaining, and affirming communities for people of color, immigrants and refugees, trans and gender-non-conforming people, and other populations who routinely encounter systemic oppressions. As an equal opportunity employer, people of color are encouraged to apply.

This is a 20 hrs./week, temporary, hourly, part-time, non-exempt contracted remote position working a daytime Monday – Friday schedule, with flexibility to work some evenings, weekends, and holidays as necessary. There will be mandatory in-person meetings occasionally. The contract is expected to end in July 2027 with the possibility that the contract could be extended.

This position reports to the Development Operations Manager and does not supervise staff. The hourly wage for this position is between $30 to $32/Hr. DOE.

Key Responsibilities

Process a high volume of donor gifts from a variety of sources and platforms. Meet high standards of accuracy and timeliness.

Gift Entry (80%)

• Import and process online gifts made thru third-party donation platforms
• Mark gift source and designations for accurate financial tracking
• Enter checks and bank deposits received from Finance into batches for review
• Confirm, track, and enter matching gift donations
• Deliver deposit reports for Finance
• Ensure the accuracy and integrity of donor information and donations
• Complete regular tasks and special projects to update constituent records
• Clean up the database and maximize efficiency of data entry and reporting
• Identify and consolidate duplicate records

Gift Acknowledgements (10%)

• Ensure that gift acknowledgments and tax receipts are issued promptly and consistently for all gift types and constituent groups
• Run reports and lists for gift acknowledgement and donor gratitude
• Oversee annual tax receipt process

Support of Fundraisers (10%)

• Support Development Operations Manager in the running of lists, queries, and reports
• Assist the Development Operations Manager with tasks as needed to ensure the accuracy and integrity of donor data and gift records.
• Assist with other administrative tasks

Skills/Qualifications Required

• Experience in data entry
• Ability to complete a large volume of data entry, while maintaining a high standard of accuracy
• Proficiency with Microsoft Office suite, especially Excel and mail merge functions is required
• Demonstrated experience with learning new platforms
• Experience using Raiser’s Edge (both Database and NXT platforms) is preferred
• Experience working with online merchant platforms such as Classy is a plus

The ideal candidate will also demonstrate:

• Ability to work collaboratively in a team setting to accomplish fundraising objectives
• Ability to independently complete work and solve problems, with sound judgment to seek help when needed
• Excellent verbal and written communications skills
• Excellent organizational skills and attention to detail
• Ability and willingness to work a flexible schedule as needed (occasional nights & weekends)
• Highly motivated, resourceful, flexible, and possess a positive attitude and sense of humor
• Strong understanding of and commitment to the Mary's Place's mission

Physical Requirements

• Ability to converse with and listen to people in many different settings
• Ability to use a computer and telephone, as well as other standard office equipment
• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis
• Ability to occasionally push, pull, lift, and/or carry supplies up to 25 pounds
• Extended periods of sitting while working on a computer

In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department.

Qualified individuals must perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment to meet the physical requirements of the position. Mary’s Place would attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship to Mary’s Place would result.

Details

In addition, Mary's Place offers the following benefits to part-time staff:

• Sick Time in accordance with Seattle Paid Sick and Safe Time Ordinance. Sick Time accrues at 0.03846 hour for each hour in timesheet (equal to 40 hours/year when 20 hours/week in timesheet)

• Paid Time Off (PTO) accrues at 0.03846 hour for each hour in timesheet during first year of employment, with increasing accruals for each year worked up to 0.05769 hour for 5+ years of employment

• 403(b) plan with a 50% employer match on the first 6% employee contribution. Eligible to participate upon hire; eligible for the match after 1 year of employment and 1,000 Hours of Service.

• Employee Assistance Program (EAP)

Mary's Place is an equal opportunity employer. We value a diverse workplace and strongly encourage women, people of color and other underrepresented groups, LGBTQ+ individuals, people with disabilities, foreign-born residents, and veterans to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees.