Procurement Manager in Oak Ridge, Tennessee at City of Oak Ridge TN

The Procurement Manager performs professional-level financial administration, procurement, purchasing, contract management, and process improvement functions in support of the City’s operational and financial objectives.

Essential Functions:

• Develop, implement, and manage a centralized purchasing and procurement program for the City.
• Establish standardized procurement policies, procedures, workflows, approval structures, and documentation requirements across departments.
• Evaluate current purchasing and operational workflows and recommend process improvements to increase efficiency, accountability, transparency, and compliance.
• Lead initiatives to transition procurement, purchasing, and related administrative functions from manual or paper-based processes to electronic systems and workflows.
• Train stakeholders in the use of these new systems and processes.
• Coordinate with Information Technology and departmental staff to identify opportunities for automation, workflow improvements, and electronic process integration.
• Develop electronic tracking, reporting, and monitoring processes for procurement activities, contracts, vendor performance, and purchasing metrics.
• Maintain, update, and recommend revisions to the City’s procurement manual, policies, and standard operating procedures to ensure alignment between model procurement policies, applicable laws, internal controls, electronic workflows, and the City’s operational practices and procedures.
• Monitor changes in procurement regulations, operational needs, and organizational practices and recommend policy or procedural updates as necessary to maintain compliance, consistency, and efficiency across departments.
• Provide guidance and training to departments regarding purchasing procedures, electronic workflows, procurement compliance, and contract administration requirements.
• Collaborate with departmental leadership to identify procurement needs, purchasing trends, strategic sourcing opportunities, and operational improvement initiatives.
• Assist in the development and implementation of procurement-related internal controls, records retention standards, and risk management practices.
• Maintain complete and accurate procurement and contract files within city systems for audit and operational purposes.
• Oversee and coordinate with the Procurement Specialist, including bid processes, requests for proposals/Qualifications (RFP/RFQ), purchase requisitions, purchase orders, and vendor documentation activities.
• Ensure procurement and contract activities align with approved budgets, purchasing policies, and organizational objectives.
• Monitor vendor performance and coordinate corrective actions, renewals, amendments, and compliance matters as needed.
• Oversee surplus property and asset disposal activities, including electronic auction platforms, in accordance with established policies and procedures.
• Assist with financial tracking, reconciliations, budget monitoring, and account analysis related to procurement activities.
• Coordinate with departments and vendors to resolve invoicing discrepancies, payment issues, and supporting documentation requirements.
• Administer and oversee the City’s purchasing card (P-Card) program, including monthly reconciliation of transactions, review of supporting documentation, monitoring for policy compliance, and coordination with departments to resolve discrepancies or unauthorized expenditures.
• Develop and maintain standardized procedures and internal controls related to invoicing, P-Card usage, reconciliations, and financial documentation.
• Support month-end/year-end closing processes by maintaining accurate procurement, invoicing, and P-Card documentation.
• Collaborate with Finance staff to ensure purchasing activities are properly recorded and aligned with budgetary controls and accounting procedures.
• Maintain compliance with records retention requirements, audit standards, and documentation procedures.
• Participate in organizational process improvement initiatives, operational assessments, and special projects as assigned.
• Other duties, as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of accounting processes, general accounting principles, and internal controls.
• Strong organizational skills and attention to detail.
• Good interpersonal and communication skills.
• Demonstrated ability to work collaboratively with other departments.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage multiple tasks and deadlines in a dynamic work environment.
• Excellent interpersonal and communication skills, with a customer service mindset.
• Strong attention to detail, accuracy, and organizational skills.

Required Education, Experience, Licensing, and Certifications:

• Bachelor’s Degree in Procurement, Finance, Accounting, Business Administration or related field and five (5) years of experience in procurement and/or inventory management; master’s degree preferred
• Minimum of five (5) years of progressively responsible experience in leadership, administration, procurement, contracts, accounting, financial operations, or process improvement, preferably in a government and/or nonprofit environment.
• Equivalent combination of education and experience may be considered.
• Willingness and ability to obtain the Certified Municipal Finance Officer (CMFO) and NIGP Certified Professional (NIGP- CPP) designation within two (2) years of employment.

This recruitment closes at 12:00 noon, Friday, July 24, 2026.

Exempt : Yes