Office Manager in Richmond, Virginia at Nephrology Specialists PC

Baskervill is an architecture, engineering, and interior design practice with a 130-year legacy of shaping some of the country's most recognizable workplaces, hotels, campus buildings, healthcare facilities, and much more. While our teams design environments for our communities, we’re looking for an Office Manager to help design the operations of our 150-person Richmond workplace. This is a role with plenty of variety, freedom and autonomy, and no shortage of opportunities to make your mark. You'll help shape the day-to-day flow of our office, make confident decisions, solve unexpected challenges, and constantly find ways to make an award-winning Great Place to Work even better.

What you’ll be doing:

No two weeks are exactly the same, but you can count on a few constants. Including:

• Overseeing office operations and Front Office activities, ensuring exceptional service for employees, visitors, deliveries, and day-to-day workplace needs while identifying opportunities to improve efficiency and streamline processes
• Managing office procedures, and vendor relationships to maintain a safe, compliant, and well-functioning workplace
• Serving as the primary point of contact for employee workplace support, including parking, building access, onboarding/offboarding logistics, workstation setup, and facility-related communications
• Coordinating building maintenance, janitorial services, security, emergency preparedness, and office repairs to ensure a positive and productive work environment
• Managing office inventory, supplies, furnishings, and related budgets, including invoice review and cost-saving initiatives
• Supporting leadership with administrative projects and assisting in planning office meetings, events, and employee engagement activities
• Providing backup support for front desk operations as needed

What you’ll need:

• High school diploma or GED (required); college degree preferred
• 10 or more years in an office administration, operations, and/or management role in progressive, professional office environments of relevant scope and size; ideally within the AEC industry
• Proven managerial and leadership experience in an office environment
• Experience supporting hybrid or remote work environments preferred
• Proficient with Microsoft 365 suite and Bluebeam Revu; experience with Deltek Vantagepoint a plus
• Ability to work independently with minimal supervision, demonstrating strong ownership, sound judgement and accountability in decision-making

Why Baskervill?

People come to Baskervill because the work matters, they stay because the people matter. That’s why our benefits are designed to support real life, not just work life. That includes:

• Medical and dental coverage with 100% of employee premiums funded
• Paid parental leave
• A 401(k) with employer match
• Short- and long-term disability coverage
• Paid personal time, paid holidays, and a floating holiday
• Flex spending account
• Competitive salary commensurate with experience and skills

We’re also deeply invested in community impact. Through our 5% Ask initiative, Baskervill employees collectively contribute an average of 1,000 volunteer hours each year, working with local nonprofit organizations.

But don’t just take our word for it—our culture of care and opportunity has earned us repeated ‘Best Places to Work’ recognition from Virginia Business and Orlando Business Journal.

A few honest things to know:

• From time to time, we may need your help outside of normal business hours for special events or urgent situations. It doesn’t happen often, but it is part of supporting the team.
• We can be flexible with remote work when circumstances allow, and onsite coverage needs are met.
• We can teach processes, procedures, and systems. What we can’t teach is the drive, initiative, and motivation to take ownership and get things done.

Still there?

If you’re still reading, you might be exactly what we’re looking for. Even if you don’t tick every box above, we hope you’ll reach out—your perspective could be the one that makes our team stronger.

Baskervill is an equal opportunity employer and a drug-free workplace, and we consider all qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status. We’re also committed to providing reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause undue hardship.

If you are disabled or otherwise unable to apply online, please mail to: Job#OM4-5-26 Baskervill, PO Box 400, Richmond VA 23218. If you require assistance, you may reach us at careers@baskervill.com or call 804-343-1010.