Administrative Assistant I, PSLGS and Soc & Crim Depts - Framingham State University in Framingham, Massachusetts at Framingham State University

Location: Framingham, MA Category: Staff Job Type: Full-time Non-Exempt Posted On: Tue May 19 2026 Job Description:

GENERAL STATEMENT OF DUTIES:

The Administrative Assistant I provides general administrative support to the Chairs and faculty of the Department of Political Science, Law, & Global Studies (PSLGS) and the Department of Sociology & Criminology. The position is supervised and evaluated by the Chair of the Department of Political Science, Law, & Global Studies; the Chair of the Department of Sociology & Criminology; and the Dean of the College of Education and Social & Behavioral Sciences. The successful candidate must enjoy working with more than two dozen diverse faculty in a very busy atmosphere. The successful candidate also will interact with students, other University staff and administrators, and outside vendors.

For complete class specifications, please view Administrative Assistant Series.

SUPERVISION RECEIVED:

Reports to the Chairs of Political Science, Law & Global Studies (PSLGS) and Sociology & Criminology.

SUPERVISION EXERCISED:

N/A

EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:

• Provide administrative support to the Chairs of the Department of Political Science, Law, and Global Studies and the Department of Sociology & Criminology.
• Manage departmental budgets by tracking expenditures in Excel spreadsheet.
• Manage extensive files related to the departments, services, and personnel.
• Maintain a high level of confidentiality associated with the sensitive nature of duties and responsibilities of the Department Chairs. Has access and exposure to confidential information such as personnel actions, student evaluations, Chairs' and Peer Evaluation Committee evaluations.
• Assist Department Chairs with annual personnel actions for full-time faculty.
• Coordinate and schedule Chairs' classroom observations of full-time faculty and visiting lecturers, including creating and maintaining an Excel spreadsheet to track when visiting lecturers have to be observed.
• Assist Chairs with academic scheduling for upcoming academic year, including gathering schedule requests from faculty, preparing Excel spreadsheet, and preparing reports for Chairs' scheduling meeting.
• Manage online content for the Departments of Political Science, Law, & Global Studies and Sociology & Criminology.
• Support search committees with the hiring process for full-time day division faculty.
• Assist the Department Chairs and faculty with annual events, such as induction and awards ceremonies, the Moot Court Tournament, the Boston Area United Nations Conference, simulations for courses, and field trips. This may entail reserving rooms, reserving buses, purchasing tickets, and placing catering orders.
• Purchase office supplies and academic and teaching supplies using Banner.
• Manage and assist with distribution and collection of student evaluations (SIR Reports).
• Prepare and manage contracts/hiring paperwork for contractors.
• Process travel paperwork for faculty, including creating encumbrances in Banner.
• Responsible for logging attendance for faculty and work-study students.
• Provide onboarding assistance for new faculty, such as submitting online request forms to IT and Telecommunications relating to office moves, laptop and phone assignments, removal of outdated computer and office equipment.
• Maintain office equipment, such as copiers and printers, and schedule repairs as needed.
• Photocopy for faculty as needed.
• Interview, hire, and supervise work-study students.
• Create and maintain faculty mailboxes, update faculty directory, and distribute mail and packages.
• Perform other duties and special projects as needed.

Job Requirements:

MINIMUM QUALIFICATIONS:

Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.*

II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

PREFERRED QUALIFICATIONS:

• Knowledge of Banner.
• Knowledge of Microsoft Excel, Outlook, and Word.
• Strong writing skills.
• Ability to handle multiple tasks at once.
• Ability to communicate effectively.
• Ability to remain calm and professional in a busy work environment.
• Candidates who are bilingual in English and Spanish or English and Portuguese are strongly encouraged to apply.

Additional Information:

This is a full-time, non-exempt, benefits-eligible position in the American Federation of State, County, and Municipal Employees (AFSCME) bargaining unit with a title of Administrative Assistant I. The bi-weekly pay rate is $2,110.33 (grade 15, step 1).

Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.

Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law.

Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply.