HR Coordinator (Term, Full-time) #2026050 in Regina, Saskatchewan at John Howard Society of Saskatchewan

Position:

Human Resources Coordinator

Vacancies:

1

Union:

Non-union, Out of Scope

Employment:

Term, Full-time

Duration:

September, 2026, until October, 2027. May be extended or become permanent

Application Deadline:

August 16, 2026 at 11:59 PM

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About John Howard Society of Saskatchewan

We're a well-established non-profit provincial organization that provides effective, just, and humane services in response to the causes and consequences of crime, and assists individuals who are at risk or are involved in the criminal justice process.

The John Howard Society of Saskatchewan provides prevention, intervention, support services, and advocacy for individuals who are at risk or are involved in the criminal justice process.

Communities have effective, just, humane practices that support positive social outcomes.

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About the role

The Human Resources Coordinator provides essential support across the full recruitment cycle, ensures accurate and timely onboarding, and delivers reliable backup assistance for payroll administration. This role is suited for a detail‑oriented professional who thrives in a collaborative environment and is committed to maintaining high standards of accuracy, confidentiality, and compliance.

What you'll do

Recruitment & Selection (Primary Focus)

• Manage end‑to‑end candidate flow within the ATS, ensuring data accuracy, timely progression, and consistent communication.
• Draft, post, and monitor job advertisements across internal and external platforms.
• Prepare and issue offer letters, employment agreements, and related onboarding documentation.
• Maintain recruitment records to ensure audit readiness and compliance with organizational requirements.

General HR Coordination

• Facilitate onboarding activities, including certificate verification, worker permit tracking, and printing employee ID cards.
• Maintain training, onboarding, and funder‑required certification records, including monitoring expiry dates and coordinating renewals.
• Support updates to the Employee Handbook, HR policies, and related documents.
• Maintain job description catalogues, vacancy records, and staffing documentation.
• Track employee restrictions, limitations, and accommodation plans, ensuring documentation is current and accessible.
• Assist with WCB claim coordination, including documentation, follow‑up, and communication with internal stakeholders.
• Provide administrative and coordination support for HR meetings, including HR Huddle, Probationary Reviews, OH&S Committee, and EDI Committee.

Labour Relations Support

• Assist with grievance case management by organizing documentation, preparing case files, and attending meetings.
• Draft meeting notes, track follow‑up actions, and support research related to collective agreement interpretation.
• Maintain confidentiality and professionalism when handling sensitive labour relations matters.

Payroll (Backup Support)

• Process new hires and terminations within payroll systems, ensuring accurate setup and offboarding.
• Assist with pay changes, retroactive adjustments, and corrections.
• Provide backup support for bi‑weekly payroll processing, including timesheet validation, coding checks, and anomaly review.
• Maintain accuracy and timeliness in all payroll‑related tasks.

Qualifications

• Post‑secondary education in Human Resources, Business Administration, or a related field.
• 1 - 3 years of HR experience, with a strong focus on recruitment and exposure to payroll processes.
• Experience with HRIS platforms (e.g., Rippling), ATS modules, and payroll systems.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Excellent communication skills and a commitment to confidentiality and professional conduct.
• Ability to build collaborative relationships across departments and maintain composure during sensitive conversations.
• Working knowledge of Saskatchewan Employment Standards, WCB processes, and HR best practices.

Other:

• Cleared Criminal Record and Vulnerable Sector Check, completed three (3) months prior to start date.

Additional Information

The above statements reflect general details considered necessary to describe the principal functions of the job and shall not be construed as the detailed description of all work assignments that may be inherent to the position.

Your past doesn’t need to define your future. JHSS requires a Criminal Record and Vulnerable Sector Check for all eligible employees, though the presence of a criminal record will not alone preclude employment and will be investigated to determine the circumstances and the relevance of the convictions for the position being considered in accordance with any applicable legislation.