MEDICAL RECORDS CLERK at Aultman Health Foundation – CANTON, Ohio

JOB TITLE: Medical Records

SUMMARY OF POSITION:

Under the general direction and direct supervision of Clinical manager.

Maintain and file all medical records, x-rays, and charts.

Deliver material to hospital and bring material to office.

Pull charts for appointments using out guides.

WORKING CONDITIONS:

Normally works 8 hours per day, Monday through Friday, with a scheduled lunch every day.

May require paid overtime before and/or after normal working hours.

Works in well-light and well-ventilated area.

Subject to frequent interruptions.

Will spend majority of day standing, bending, and walking.

Will be operating copier, fax, computer, and printers.

Will not be exposed to blood and body fluids.

Expected to adhere to general office policy.

QUALIFICATIONS:

Must be a high school graduate or equivalent.

Must have good health as demonstrated by infrequent absenteeism.

Must have excellent communication skills to communicate with a variety of clients in a professional and courteous manner.

Ability to work efficiently and accurately with frequent interruptions.

TASKS:

Index and scan all documents correctly in EHR chart under the proper section.

File charts alphabetically.

Notify appropriate personnel of malfunctioning equipment in a timely manner (printer, copiers, faxes, etc.)

Keep items stocked (example- paper in fax machine, etc.)

Deliver material to various hospital departments and cardiologists’ hospital offices.

Retrieve material from cardiologists’ hospital desks and distribute to appropriate department or staff members.

Stamps outgoing mail and delivers to mail box daily.

Responsible for all record releases.

Obtain information for Doctor’s and staff promptly.

Mail- correspondence to referring physicians.

Pick up mail from physician mailboxes in hospital daily.

MISCELLANEOUS TASKS:

Preparing charts for scanning.

Training of personnel for file room position.

Cover for other staff members for time off, breaks, and lunches.