Administrative & Finance Coordinator at Holy Trinity Roman Catholic Newman Center Flagstaf – Flagstaff, Arizona

ADMINISTRATIVE & FINANCE COORDINATOR

Reports to: Chief Operations Officer

Position Summary - Part time: 29 hours/week

The Administrative & Finance Coordinator supports the parish in its mission by providing bookkeeping, administrative, and human resources support. This role is responsible for maintaining accurate financial records, supporting daily operations, and ensuring compliance with diocesan and employment policies.

KEY RESPONSIBILITIES

Financial & Bookkeeping

• Maintain accurate records of all parish financial transactions
• Prepare bank deposits, reconcile accounts, and monitor budgets
• Process accounts payable/receivable and monthly financial reports
• Assist with annual budget preparation
• Prepare and submit required tax documents (e.g., 1099s)

Payroll & Compliance

• Process payroll and maintain payroll systems (Paylocity)
• Ensure accuracy of employee wages, deductions, and W-2s
• Maintain compliance with diocesan and government regulations
• Support timekeeping, PTO, and policy administration

Database & Giving Management

• Maintain donor database (Pushpay) and parish census records
• Generate reports and manage online giving tools
• Ensure proper allocation of donations

Administrative Support

• Provide general office and secretarial support
• Answer phones and assist staff, volunteers, and parishioners
• Help onboard and train office staff

Human Resources Support

• Assist with hiring processes and employee documentation
• Maintain confidential employee records
• Serve as a liaison for staff questions and benefits (B-Swift)

Qualifications

• High school diploma required; accounting training preferred
• 3+ years of bookkeeping, administrative, or related experience
• Proficiency in Microsoft Office and accounting/payroll systems
• Strong organizational, communication, and multitasking skills
• Ability to maintain strict confidentiality

Additional Expectations

• Commitment to the mission of the Catholic Church- An active practicing Catholic in full communion with the Catholic Church
• Professional, collaborative, and service-oriented approach~ Joyful, Welcoming, and Present
• Ability to lift up to 30 lbs
• Note: This job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities. Duties, responsibilities, and activities may change at any time with or without notice.

To be considered for this role, please attach the following documents:

Cover Letter

Resume

Salary Requirements

Three Professional References

One Personal Reference

If desired, applicants can request the complete job description from Angela at angela@catholicjacks.org

We appreciate your interest in joining the Holy Trinity Catholic Newman Center community and look forward to reviewing your application.