Accounts Payable Specialist at Marco Fine Arts – Austin, Texas

Purpose Statement:

The AP Specialist will be responsible for the supervision of the Accounts Payable function for a multi-company environment. The AP Specialist will be responsible for developing, implementing, and maintaining policies and procedures associated with Accounts Payable, as well as insuring GAPP compliance. This position will also help with internal accounting functions such as booking entries, maintaining the general ledger, and assisting with month end close. The AP Specialist must be dependable, have a keen eye for detail and be able to work in a fast-paced environment.

Duties and Responsibilities:

• Receive, verify, and book vendor invoices for goods and services.
• Prepare weekly payment runs.
• Review customer invoices to ensure accuracy and book receivables into accounting system.
• Research and resolve invoice issues with customers.
• Oversee collections on past due accounts.
• Research and resolve vendor payments and reconcile vendor statements.
• Respond to vendor inquiries in a timely manner.
• Prepare and maintain training manuals for accounts payable and accounts receivable employees.
• Prepare and book journal entries.
• Prepare account reconciliation.
• Assist in month end close.
• Assist in cash flow reporting.
• Manage new vendor setup requirements.
• Manage new customer setup requirements.
• Other duties as assigned by Manager.

Experience & Qualifications

Required

Preferred