Administrative Assistant in Charlotte, North Carolina at EPRI

Position Title: Administrative Assistant

Requisition ID: REQ-3979

Position Type: Full time

About Us: About Us

Job Title:Administrative AssistantLocation:Charlotte, NCJob Summary and Description:Additional Job Information:

The purpose of this position is to provide administrative, operational, and organizational support to a team of engineers and researchers. This person will work within a support team that is responsible for executing on business processes, organizing meetings (internal, external, and virtual), and providing consistent support for day-to-day operations. This role is a strong fit for individuals with good computer skills (more details below), strong organization skills, and someone who enjoys working with a team.

Key Responsibilities:

• Coordinates, schedules, and executes logistics for internal and external meetings, including AV support and on-site customer-facing support during in-person meetings

• Plans and organizes travel for a team, including domestic and international itineraries. This also includes expense tracking and entry after travel is complete

• Procures equipment and supplies needed by the team to execute ongoing research projects

• Executes business processes, including ad-hoc and periodic processes. Some of these tasks are executed on an annual cadence; this person is responsible for executing and improving the processes

• Works directly with program managers to identify business needs and efficiency improvements, and executes on opportunities.

• Creates documents, presentations, or spreadsheets to assist program managers in understanding financial and operational performance data for their team

Skills Needed:

• Microsoft Office – Intermediate to advanced skills in Excel are key for this role.

• SAP – Internal EPRI systems use SAP for tracking and reporting.

• Concur – Used for travel and for expenses.

• Monday.com, or another project management system – Used for executing regular or repeated processes.

• Customer service mindset – This position interfaces to internal teams and external stakeholders, so a desire to provide exceptional experience is important.

• Willingness to learn – We are always improving and trying new things, so an eagerness to learn is key.

Additional Responsibilities:

• Assist in writing, editing and authenticating technical and promotional materials including application papers, product descriptions, data sheets, specification books, conference presentations and brochures and partners with publishing or print services on final product.

• Develop and maintain the database of important contacts/contracts.

• Track and follow-up on various action items to insure schedules and due dates are met.

• Track financial (and budget) information.

• Assist in the creation/implementation of processes to support the organization.

• Develop and maintain file systems.

Education & Experience:

• Associate's degree required.

• 3 to 5 years of experience as a secretary/administrative assistant.

The salary range for this position is $45,000 USD to $53,000 USD annually.This salary range is an estimate, and the actual salary may vary based on various factors, including without limitation applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant's geographic location.This role is eligible to participate in EPRI’s annual incentive program. The amount of incentive varies and is subject to the terms and conditions of the plan.This role is eligible to participate in EPRI’s standard employee benefit programs, which currently include the following: medical, dental, vision, 401k, STD/LTD and paid family leave, life and accident insurance, paid time off (flexible vacation, sick leave, and holiday pay).EPRI participates in E-Verify, an online system operated jointly by the Department of Homeland Security and the Social Security Administration (SSA). EPRI uses the system to check the work status of new hires by comparing information from the employee's I-9 form against SSA and Department of Homeland Security databases.EPRI is an equal opportunity employer. EEO/AA/M/F/VETS/DisabledTogether . . . Shaping the Future of Energy.www.epri.com