Housing Manager in Sagamok, Ontario at Sagamok Anishnawbek

• Attend and participate in regular Housing team meetings.
• Participate in regular supervisions and an annual performance evaluation with the Housing Director.
• Conducts employee performance evaluations on housing staff on an annual basis.
• Prepare an annual housing work plan in consultation with housing staff and in line with organizational goals and objectives.
• In consultation with the Housing Director and housing staff, prepare an annual housing budget for approval by the Standing Committee.
• Manage and control expenditures of the housing budget.
• Review monthly and quarterly financial statements and adjust as required.
• Ensure that staff operates within budget and within the personnel policies.
• Prepare quarterly and annual activity and statistical reports for submission to the Housing Director.
• Periodically evaluate each of the housing services’ effectiveness.
• Implement the housing policy manual and establish administrative procedures.
• Monitor the effectiveness of housing policies and recommend amendments or additions to the Housing Committee as required.
• Through briefing papers, interpret and advise the Housing Director of federal and provincial legislation or initiatives that may impact the housing program.
• Schedule and delegate assignments and provide a range of supervisory activities for the housing staff.
• Prepare proposals for projected-oriented activities.
• Participate in community development meetings and training sessions and ISO activities as required.
• Review and sign housing staffs’ monthly time sheets and travel claims.
• Provide workable solutions and attempt to resolve and build consensus when disputes between employees arise.
• Coordinate mediation sessions using external resources when necessary.
• Participate in various associations and organizations to learn new practices and trends, to remain informed of current affairs and issues affecting the housing program and to enhance personal growth.
• Coordinate and follow up on meetings of the Housing Committee.
• Keep subordinate personnel records up to date.

• Forecast and plan for future housing demands based on demographic profiles.
• Ensure that a database of occupancy within Sagamok owned houses is maintained.
• Design and negotiate contracts with contractors and consultants regarding services that cannot be provided internally.
• Monitor new construction and renovation projects to ensure cost effectiveness.
• Initiate and supervise housing contract work carried out for Sagamok Anishnawbek.
• Oversee inspections and the completion of work orders to maintain housing owned by Sagamok Anishnawbek.
• Train new and existing staff in existing work methods to ensure conformance with accepted standards.
• Coordinate prompt and professional follow up action in response to community complaints or problems.
• Alert the Housing Committee of sensitive or complex problems in a timely fashion so that appropriate action can be taken.
• Monitor collection and ensure that rents and loans are collected in a timely manner in accordance with the housing policy.
• Collect rent from tenants who are in arrears and set up payment schedules as appropriate.
• Ensure that all records and housing files include an up-to-date priority list of members’ applications for housing assistance.
• Forecast supply needs and negotiate with vendors to purchase supplies at discount prices.
• Develop and implement a cost-effective equipment replacement program.
• Direct the ongoing implementation of a fixed asset inventory management system.
• Oversee the development and review of operation and maintenance standards and policies.
• Educate and inform community members of issues relating to housing.
• Ensure that the housing program staff maintain their required training certification.
• Ensure that health and safety training occurs on a regular basis (WHMIS, confined space, transportation of dangerous goods, CPR and first aid).

• Valid driver’s license and vehicle for on-the-job use.
• Must be able to work flexible hours.
• Sign and maintain an annual oath of confidentiality.
• Secure and maintain certification in Privacy and Confidentiality.
• Must provide a criminal record check prior to commencing employment.
• Incumbent is subject to three months’ probation.

QUALIFICATIONS:

• Minimum 5–7 years of progressive experience in housing, property management, or infrastructure-related roles.
• Minimum 2–3 years in a supervisory or management role.
• Experience working in a First Nation or Indigenous community setting is considered a strong asset.
• Experience managing housing programs, tenant relations, maintenance operations, and capital projects.
• Strong knowledge of:
• Housing policies, procedures, and program administration
• Building maintenance and basic construction principles
• Tenant relations and conflict resolution
• Budgeting and financial management
• Familiarity with:
• Funding agencies and programs (e.g., CMHC, ISC)
• Health and safety regulations and building codes
• Asset management and housing lifecycle planning
• Proficiency in:
• Microsoft Office Suite (Word, Excel, Outlook)
• Housing or property management systems (an asset)