Database Administrator at Orangewood Foundation – Santa Ana, California

ABOUT THE COMPANY

Our Mission: Since 1981, the Orangewood Foundation has passionately advocated for young people facing foster care, homelessness, and trafficking. Our mission is to empower these individuals by supporting the futures they envision, providing dedicated one-on-one support to help them achieve their dreams and goals.

Our Programs & Services: We provide programs and services in four essential areas: Basic Needs & Support, Education, Life Skills & Employment, and Transitional Housing & Support.

Our Vision: A community where every young person thrives. This is our long-term goal for young people in Orange County. We embody this goal every time we talk to a young person, a volunteer, a community member, and to each other.

Our Commitment: Equal Opportunity Employer, Flexible Scheduling, Powerful Teamwork, Personal Fulfillment, Thriving Community, Professional Development, Mental & Physical Wellness, Competitive Compensation

Our Values: At Orangewood, recently ranked #27 in Best Places to Work 2025, we take pride in fostering a positive and supportive workplace culture. We ask all staff to uphold the following core values: Trust, Respect, Empathy, Inclusion, and Advocacy

JOB DESCRIPTION

Position Title: Database Administrator

Employment Classification: Full Time; Hourly, Non-Exempt

Shift: M-F: 8:30 AM- 5:00PM

Reports to: Assistant Director of Data and Evaluation

Department: Compliance and Quality Assurance

Position Summary: Working in partnership with the Assistant Director, you will oversee the full lifecycle of the Apricot database, from defining its structure and maintaining technical documentation to developing sophisticated data visualizations. Ultimately, you will turn raw data into a clear narrative of organizational impact.

Major Areas of Responsibility:

• System Administration & Training: Lead the training for program staff on all database tasks and maintain a comprehensive, user-friendly database manual.
• Strategic Collaboration: Partner with program teams to design and implement data entry strategies for new and existing projects.
• Grant & Contract Reporting: Develop, validate, and manage a library of report templates to ensure 100% compliance with grant and contract requirements.
• Business Intelligence: Consult with internal stakeholders to build and maintain high-level dashboards, focusing on performance, operational, and executive-level insights.
• Technical Integration: Manage existing APIs and collaborate with vendors to develop new integrations that facilitate seamless data transfer across platforms.
• Community Engagement: Represent the organization at local HMIS (Homeless Management Information System) Technical Meetings and other community forums.
• Additional duties as assigned by direct supervisor.

Knowledge, Skill, and Experience Requirements:

• Database Management: 3–5 years of experience (specific experience with Apricot or ETO is highly preferred).
• Data Analysis: 3–5 years of advanced Microsoft Excel experience required.
• Querying & Visualization: 1–3 years of proficiency in SQL or Amazon QuickSight required.
• Power Bi Tools: 1–2 years of experience with Microsoft Power BI preferred.
• API Management: 1–2 years of experience developing and maintaining connections between cloud-based databases is a plus.
• Ability to work from the Orangewood Foundation daily during core working hours.
• Possess a valid California driver’s license and proof of automobile insurance. Position requires DMV clearance.
• Pre-employment screenings include criminal background check, FBI/DOJ fingerprinting, TB test, drug screen, and previous employment verification.
• A Plum.io assessment is a required part of the application process, and your application will not be considered complete until the assessment is submitted. Visit this link to learn more: https://www.plum.io/about

Core Competencies

• Certifications: Apricot Administrator Certification is a significant plus.
• Project Management: Proven ability to manage multiple projects simultaneously and consult across diverse program teams
• Communication: Exceptional written and oral communication skills, with the ability to translate technical data into "plain English" for non-technical stakeholders.
• Professionalism: Comfortable and confident representing the organization in community and partner settings.

Essential Qualities:

• Understanding of and passion for the Foundation’s mission, vision, and values.
• Enjoys working directly with youth, volunteers, community partners, etc.
• Passion for and enjoys working directly with TAY population.

Working Environment/Physical Requirements:

• Position may require use of personal vehicle. Physical requirements include standing, sitting, typing, bending and lifting up to approximately 15 lbs. (i.e. tables, chairs, food, water, etc.)
• Modification to work schedule may be made based on needs of the Foundation.

EMPLOYEE BENEFITS

Benefits:

• Medical – Blue Shield HMO & PPO + HRA
• Delta Dental
• Vision (EyeMed Network)
• FSA – Healthcare & Dependent Care
• Mental Health through Headspace (virtual & in person therapy included)
• EAP – through Umum & Headspace
• Life/Disability/Accident/Critical Illness
• Pet Insurance
• 403b with company match
• Cell Phone Stipend

Time-off Benefits:

• 5 Sick Days per year
• Up to 3 Floating Holidays per year
• Year one - 15 Days of PTO accrued at 5 hours per pay period
• 13 Company Paid Holidays

Orangewood Foundation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race (including hair texture and protective hair styles such as braids, locks, and twists), religious creed (including religious dress and grooming practices), color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity (including individuals who are transgender and/or transitioning), gender expression, age, sexual orientation, reproductive health decision-making, military and veteran status, or any other protected group, in accordance with all applicable federal or State laws.