Administrative Assistant at Zeeco – Tulsa, Oklahoma

Administrative Assistant

Zeeco fosters a robust work environment where employees, from engineering teams to support groups, benefit from a strong culture, trained leadership, and opportunities for growth. Zeeco collaborates with the biggest names in the industry, enabling individuals to broaden their skills alongside teams of subject matter experts.
- Coordinate all project document control activities, including document/drawing control and project file management.- Assists in the customer quoting process to insure that each customer receives what they are requiring.- Track and report document/drawing control to ensure compliance with client contract. - Assists Project Engineer with administering activities involving project and equipment. - Maintains status of documents by tracking the progress and keeping the Project Engineers informed.- Creates project schedules when necessary.- Issues shop releases and shipping lists to the shop for production purposes.- Responsible for the transmittal of various documents to and from customers.- Coordinates the wrap of projects; prepare final documents/drawings to deliver to client.- Creates various project documents using Word, Microsoft Project, and Excel.- Creates data books and manuals for each project within his/her department.- Performs administrative duties such as shipping and receiving, coordinating meetings, filing, organizing, and making copies when needed.- Produces a variety of reports as deemed necessary.- Bachelors degree preferred. Previous office experience is a plus. Advanced organizational and writing skills are preferred.- Intermediate knowledge of Word and Excel is preferred but not required.Working at Zeeco means being part of a people-centric culture and environment built on mutual respect, personal encouragement, professional integrity, and limitless opportunity. Join Zeeco and embark on a fulfilling journey where innovation, collaboration, and personal and professional growth converge.