Vice President of Finance and Administration at Boys and Girls Club of The Lowcountry – Bluffton, South Carolina

VICE PRESIDENT OF FINANCE AND ADMINISTRATION

GENERAL FUNCTIONS:

The Vice President of Finance and Administration is a senior position responsible for overseeing the financial, human resource, and operational aspects of the organization. Reporting directly to the CEO, the VP of Finance and Administration plays a crucial role in strategic planning, financial management, and ensuring the efficient operation of the Boys & Girls Clubs of the Lowcountry.

KEY ROLES (Essential Job Responsibilities):

Financial Management

1. Policy Development and Oversight: Establish and implement comprehensive policies and procedures for all financial management functions, ensuring compliance with generally accepted accounting principles (GAAP) and maintaining robust internal controls.
2. Budget Planning and Management: Lead the planning, development, and monitoring of the organization’s operating and fund account budgets in collaboration with the CEO and Management Team; ensure expenditures align with approved budgets.
3. Financial Reporting: Provide timely, accurate, and actionable financial reports to leadership, offering recommendations to sustain and enhance the organization’s fiscal health.
4. Collaboration with Leadership:Partner with Club leadership and managers to:
   1. Maintain, analyze, and interpret the general ledger for all funds.
   2. Prepare and analyze financial reports monthly or as needed.
   3. Ensure effective internal controls are in place across operations.
   4. Deliver insightful financial data to support decision-making.
5. Operational Efficiency: Identify and evaluate opportunities to optimize financial operations, enhance cash flow, and achieve cost savings.
6. Asset and Investment Reporting: Report on the valuation and performance of organizational assets and investments, including real property, equities, bonds, and other holdings.
7. Information Systems Utilization: Oversee the effective use of information systems to maximize operational efficiency and organizational effectiveness.
8. Compliance and Record Maintenance: Ensure financial records and systems are maintained to comply with regulations, GAAP, and contractual requirements.
9. Team Leadership and Development: Foster a productive, collaborative, and growth-oriented work environment within the finance, accounting, and information services functions.

1. Strategic HR Leadership: Develop and implement HR strategies aligned with the organization’s overall goals and objectives, ensuring a strong, positive workplace culture.
2. Compliance and Policy Management: Oversee the development, implementation, and enforcement of HR policies and procedures to ensure compliance with federal, state, and local laws.
3. Talent Acquisition and Retention: Lead recruitment efforts for key positions, ensuring the organization attracts and retains top talent; design and implement employee retention strategies.
4. Performance Management: Establish and manage a comprehensive performance management system, providing support to managers and staff for goal setting, feedback, and career development.
5. Compensation and Benefits: Oversee payroll administration, benefits programs, and compensation structures to ensure competitiveness and equity within the industry.
6. Employee Relations: Serve as the primary contact for employee concerns, fostering open communication, resolving conflicts, and promoting a positive work environment.
7. Training and Development: Design and implement employee training programs, leadership development initiatives, and succession planning strategies to build organizational capacity.
8. HR Analytics and Reporting: Analyze HR metrics and provide regular reports to senior leadership on workforce trends, turnover, engagement, and other key indicators.
9. HR Technology Management: Evaluate and implement HR systems and tools to streamline processes, improve efficiency, and support organizational goals.
10. Diversity, Equity, and Inclusion (DEI): Develop and promote DEI initiatives, ensuring an inclusive workplace that reflects the community served by the organization.

RELATIONSHIPS:

Internal: Maintain contact with Unit Directors/Managers to provide technical assistance in matters of financial and informational systems; interact regularly with CEO and the Board to develop fiscal policies and budgets, and to present regular reports in an advisory capacity.

External: Maintain contact with external auditors, accounting firm, all vendors, insurance carriers, and other groups.

SKILLS/KNOWLEDGE REQUIRED:

• Bachelor’s degree from an accredited college or university in accounting, finance, or business administration.
• A minimum of five years of progressively responsible work experience managing all accounting functions in a non-profit agency, or equivalent experience.
• Thorough knowledge of budgeting and accounting practices, processes and procedures of non-profit organizations.
• Understanding of Informational Systems, software applications and issues involved in the integration of such throughout a multi site organization.
• Demonstrated ability to organize, direct and coordinate operations in personnel, supervision, recruitment and retention of key personnel.
• Excellent communication skills, both verbal and written.
• Strong organization and analytical skills.
• Ability to interact professionally with Club staff, Board members, volunteers and other related agencies.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

The job includes the normal physical demands associated with office work and requires travel to offices and clubs throughout the Lowcountry.

EFFECT ON END RESULTS:

The Boys & Girls Club shall be a financially sound organization adhering to all financial and accounting standards and using Informational Management Systems effectively and efficiently to support its operations.