Finance/Administrative Assistant at CEC Controls Company Inc – Warren, Michigan

**PLEASE NOTE: The Job Location is in Rochester Hills, at the sister company Industrial Automation part of SCIO Automation**

Essential Duties and Responsibilities

The essential duties and responsibilities include, but are not limited to, the following:

• Answer, screen, and direct telephone calls professionally; take accurate messages.
• Perform routine administrative functions such as preparing correspondence, memos, and reports; filing; and maintaining spreadsheets.
• Serve as the primary front-desk representative and the first point of contact for visitors, employees, and vendors.
• Maintain consistent 8:00 AM – 5:00 PM in-office schedule to support daily office operations and staff needs.
• Manage customer relations within the building, including greeting visitors and coordinating lunches as needed.
• Maintain a clean and welcoming entrance area and public spaces.
• Process incoming mail by sorting and distributing it appropriately.
• Inventory and order office supplies and equipment as directed.
• Assist with employee travel arrangements, including hotel bookings, car rentals, and airfare.
• Track and enter weekly employee time; coordinate approvals with department directors.
• Enter and monitor accounts payable vendor accounts.
• Communicate with suppliers regarding accounts payable, including call backs and maintaining call logs.
• Assist with weekly accounts payable check runs.
• Prepare weekly financial reports.
• Complete month‑end reconciliations of balance sheet and profit & loss accounts.
• Collect, record, and process internal credit card receipts.
• Support various projects for the Accounting Department.
• Review, reconcile, and troubleshoot issues related to all areas listed above.

Competencies

To perform this job successfully, an individual should demonstrate:

• Analytical Skills – Collects and researches data; designs workflows and procedures.
• Attention to Detail – Produces accurate, high‑quality work.
• Problem Solving – Identifies and resolves issues in a timely manner.
• Quality Management – Seeks ways to improve processes and accuracy.
• Self‑Driven – Works independently without daily micromanagement.
• Ethics – Treats others with respect; works with integrity; upholds organizational values.
• Attendance & Punctuality – Arrives on time; ensures responsibilities are covered when absent.
• Dependability – Follows instructions; takes responsibility; meets deadlines; adjusts plans when necessary.

Qualifications

Education & Experience

• High school diploma required.
• Associate’s or Bachelor’s degree in Accounting preferred OR
• two (2) years of accounting experience/training OR a combination of education and experience.
• Basic knowledge of general accounting required.
• Proficiency in Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to handle complex accounting tasks with sound judgment and initiative.

Language Skills

Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers, clients, customers, and the public.

Mathematical Skills

Ability to perform basic arithmetic (add, subtract, multiply, divide), compute rates, ratios, and percentages, and interpret bar graphs.

Reasoning Ability

Ability to apply common‑sense understanding to carry out instructions in written, oral, or diagram form and handle standardized problem‑solving situations.

Computer Skills

Strong proficiency in Microsoft Excel, Word, and Outlook; ability to navigate the internet efficiently.

Certificates & Licenses

• Valid driver’s license required.

Physical Demands

The physical requirements include:

• Regularly required to sit, use hands, talk, and hear.
• Occasionally required to stand, walk, reach, stoop, kneel, crouch, or crawl.
• Occasionally lift and/or move up to 25 pounds.
• Vision abilities include close, distance, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

• Typical office environment with moderate noise levels.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule

• Monday–Friday
• 8‑hour shift

Preferred Experience

• Microsoft Office: 3 years (Preferred)
• Administrative Experience: 2 years (Preferred)
• Microsoft Excel: 3 years (Required)