Education Manager at UMATILLA-MORROW COUNTY HEAD START INC – Hermiston, Oregon

Job Goal:

To develop and coordinate a comprehensive center program which complies with Federal Performance Standards; Ensure that staff, parents, and volunteers receive instruction and training in Early Childhood Education; and assist Component Managers in implementing the Family/Community Partnerships Component, ERSEA, and Health Services component of the program.

Essential Responsibilities:

• Education ProgramManagement
• Assistin the planning and coordination of an Educational Services Program for Early Head Start/Head Start/OPP/Family Child Careproviders

• Assist theAssistant Director of Head Start & Early Childhood Servicesin educationcomponentplanning, development, andoperation
• Assistin the maintenance and updating of a program curriculum to include major themes and related activities for the classroom and homevisits
• Act as an advisor for site staff, parents and volunteers, concerning Early Childhood Education and supervisionas directed
• Act as the Literacy Specialist and provide coaching in areas of language and literacy enhancement for designated classrooms
• Ensure coordination of Comprehensive Parent/Staff Conferences with staff to include a written report on each family from allcomponentstaff, two times eachyear
• Ensure that each Early Head Start/Head Start/OPP/FCC family receives the required amount of homevisits
• Assist staff in follow‐up regarding possible difficulties with classroom and/or home visit attendance

• Record keeping andmonitoring

• Assistin monitoring classroom and home visitattendance
• Assistwiththetrackingandreportingofongoingassessmentandscreeningaccordingtoassessmentschedule
• Ensure that all education forms are completed and utilized effectively and appropriately

• Evaluate education staffs' daily plans and conduct post‐evaluationconference
• Ensure that goals for individual children and families are being recorded and tracked on Staffing Forms and progress notes and that related activities are planned on the daily planning book
• Ensure that education staff maintain the required component information in each child’s notebook and portfolio
• Ensure that the requiredcomponentinformation ismaintainedin each child’sfile

• Staff Development andSupport
• Supervise Site Staff in program operations, to include using all agency policies and procedures for developing staff skills for successful job taskcompletion

• Trains and mentors new and continuing teaching staff on all classroomprocedures
• Mentor staff using positive role modeling and reflective supervision techniques, in order to strengthen skill levels and confidence
• Provide supervision support to staff in components other than education by providingguidance indaily activities and communicating with directcomponentsupervisorof any performance relatedissues.
• Observe and record monthly, the performance of education staff in the classroom, family child care homes, and/or home visits following the observation cycle
• Monitor and evaluate job performance of education staff and develop and/or revise Professional Success Plans with staff annually. Provide input on center staff performance tocomponentsupervisors.
• Delegate work assignments andduties
• Assistwiththe screening,interviewingand hiring teams for site educationstaff

• Assistin Staff Development by developing and implementing a training plan forstaff.

• Participate as a member of agency committees asassigned
• Assistin assessing trainingneeds
• Develop training resources withassistancefrom othercomponentstaff
• Assistin coordinating and implementing training at Staff Meetings and as needed throughout theyear.
• Provide training in Early Childhood Education for staff, parents, and/or volunteers at In‐Service meetings and/or by becoming an instructor of record at a universityin order toprovidetrainingswhichresultin ECE credits for staff.

• Coordination ofServices
• Assist the Family Services Manager as the contact person for Human Service agencies for social service issues and concerns.

• Maintain a system for making social services referrals
• Assist the Family Engagement Director in orienting training to staff and community partners on family strengthening

• Assist the Health & Mental Health Manager in the Health Servicescomponent

• Help families establish an ongoing relationship with health and dental care providers
• Ensure that all medical and dental screens and appropriate follow‐up and/or referrals are completed, including initial education with parents with first screening and each 6 month follow up there after with HS families regarding Lift the Lip exams
• Ensure that the nutrition assessments arecompletedandappropriate follow‐upand/or referrals are completed to include discussing WIC/Nutrition goals with classroom staff and following up withparents
• Encourage parents to complete required immunizations for their children and keep CIS/Immunization Record up to date with all changes routed to ERSEA DataSpecialist
• Review ChildPlus Health Tracking record for accuracy, making changes and submitting them to ERSEA Data Specialist monthly

• Assistin the implementation of an agency wide Parent InvolvementProgram

• Work with center teams to encourage parents to be involved in all components and programs of the agency
• Promote prevention and family strengthening activities (picnics, leadership training, parenting classes, sewing classes, quilting classes, etc.) with center staff and parents
• Ensure that volunteers are always supervised and never left alone with a child
• Be available as a resource person for Parent Center training uponrequest
• Provide assistance tocenter teams for involving parents in all components and programs of theagency
• Provide assistance tocenter teams for involving families in the agencyprograms

For Education Managers providing Regional Support:

• Conduct recruitment,selectionand enrollment of children andmaintainenrollment levelsas prescribed byHead Start Policies and PerformanceStandards

• Be knowledgeable of Agency eligibility requirements
• Assist in planning and implementing the recruitment process; identify and recruit children with documented disabilities/special needs
• Make a recruitment home visit for all completedapplications
• Orient parents to Agency policies and program design at the recruitment home visit
• Work with Family Engagement Director and other appropriate staff to enroll children within agency guidelines
• Coordinate enrollment with the Center team
• Work with the Selection Committee and Family Services Manager to develop the agency selectioncriteria

• Maintain an adequate social services referral system for coordinating the resolution of family needs andgoals.

• Make home visits with each family for the completion of the Family Partnership agreement and follow up on goalsestablished
• Assist families in developing resources for resolving emergent social service needs and follow up with families on the appropriateness of the resources
• Refer families to appropriate agencies and follow up on referrals
• Develop andmaintainworking relationships with community resources/partners by making on‐sitevisits
• Orient and provide information to staff and parentsregardingsocial services and communityresources
• Provide Parent Education as directed

• Center Oversight

• Coordinate with primary supervisor to provide on-site orientation, leadership, and direction to center staff team members
• Organize and conduct regularly scheduled team meetings, to pass along community and agency information
• Ensure communication flows from Management/ Administration to Center staff and from Center staff to Management/Administration
• Promptly giveaccurate, pertinent information to all team members – pay special attention to All Staff emails and ensure staff members receive, read, and understand the information presented
• Perform Safety Observations once per month
• Ensure Emergency Preparedness plans are up to date and practiced
• Ensureaccurateandtimelyreporting of employee mileage sheets and receipts – turn in no later than the 5thof every month (send to Transportation Manager)
• Reconcile,codeand turn in all Petty Cash receipts and forms, no later thanthe 5thof every month (send to Finance)
• Coordinate with Operations all maintenance issues at the site –submit maintenance tickets in a timely manner

• Ensure Health & Safety issues are addressed and corrected in a timely matter
• Ensure, with team members, the cleanliness of the center
• Ensure Hermiston Fire and Emergency service self-inspection forms are completed monthly
• Work with team tosubmitsupply requests needed for the site via Staff Hub online
• Ensure licensing requirements are met and followed
• Assist the Health and Safety Manager with licensing renewal-process
• Assist the USDA manager to ensure compliance with USDA regulations
• Communicate with Transportation Manager on any issues or concerns with vehicles and ensure checkout procedures are being followed.

General Staff Responsibilities:

• Participate in staff meetings, conferences, trainingsessionsand workshops as assigned 
• Demonstrate familiarity with employment policies, performance standards, workplanandobjectivesof Agency 
• Maintain congenial and respectful relations with staff, children,familiesand community 
• Keep current andaccuraterecords and file reports on time 
• Maintain confidentiality in regards to staff and family information 
• Maintainobjectivesand professional standards 
• Improve self‐skills and education 
• Fulfill role as mandated reporter as stated in Child Abuse and Neglect Policy 
• Be present at workin order toprovide consistency of services 
• Be a contributory team member in a positive/productive manner
• Demonstrate commitment to mission, values, and policies in the performance of daily duties
• And or any other dutiesdeemednecessary by your supervisor 

Education Requirements:

• BA in Early Childhood Education or related field

Experience and Skills Requirements:

• Twoyearsteaching experience
• Supervisory experience
• Knowledge and experience in the philosophy and practices of Head Start (or comparable child development programs), early childhood education, and developmentallyappropriate practice
• Requires effective interpersonal and oral communication skills for supervisory duties
• Must be detail‐oriented andpossessexcellent organizational and analytical skills with the ability to research best‐ practice and compliance guidance, complete work accurately, meet deadlines, and follow through on job duties and projects
• Requires the ability to use abstract reasoning, problem solving, planning and analytical skills
• Knowledge of Head Start/Early Head Start Performance Standards and Licensing Regulations
• Community service experience (preferred)
• Ability to coordinate and/or conduct training sessions (preferred)
• Multi‐cultural experience (preferred)
• Administrative background (preferred)
• Knowledge of risk/protective factors model and substance abuse prevention (preferred)
• Adequate means of transportation.
• Desire to work with low‐income children and their families

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:

• Observe, compare, andmonitorbehaviors,recordsand data todeterminecompliance with prescribed standards
• Comprehend, analyze, and make inferences and references from written material
• Lift and move heavy and/or bulky objects up to50 lbs.
• Sit for long periods of time with keyboard and do data entry at a computer.
• Occasionally required to stand, use hands to finger, handle, or feel and reach with hands and arms.
• Frequently required to drive,walkand climb stairs in the office and in a variety of community‐based andhome settings.
• Drive a private or Agency vehicle; mustpossessa valid driver's license and personal automobile or provide a plan that will allow fulfillment of position requirements. (A DMV Record check will be conducted prior to hire)
• Occasional filing is required. This would require the ability to lift files, open filing cabinets and bending as necessary;
• Produce written documentation with clearly organized thoughts using proper sentence construction, punctuation and grammar.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Work Environment/Conditions:

• The work environment includes indoor office environments or comparable spaces and community spaces, with some exposure to outdoor weather when traveling between sites. The noise level varies by sites and meetings.
• Job tasks are performed in close physical proximity to other people

Safety:

Apply safe practices in the performance of duties

• Reporting of unsafe or hazardous working conditions and/or any injuryimmediately
• Complying withAgency safety standards
• Participate in emergency drills
• Promotea culture of safe environments in the workplace

Agency‐Wide Requirements:

• Current enrollment in the Child Care Division’s Central Background Registry
• Current physical examination, drug screen, and TB screen documentation prior to hire
• Desire to work with low‐income children and their families
• Communicate effectively with staff, families, children, and the public using the telephone and in face‐to‐face, one‐to‐one, and in group settings
• Fluent in English both verbally and written

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change. 

Umatilla-Morrow Head Start, Inc. is committed to providing equal employment and advancement opportunities to all individuals in all aspects of employment, including, but not limited to, recruitment, hiring, job assignments, promotions, career advancement opportunities, working conditions, scheduling, disciplinary action, termination of employment, compensation, and access to benefits and training. We recruit, hire, and promote into all job levels the most qualified applicants without regard to legally protected characteristics.