Administrative & Project Coordinator at University of Pittsburgh – Pittsburgh, Pennsylvania
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About This Position
Involvement & Student Unions - Pennsylvania-Pittsburgh - (26000718)
The Department of Student Involvement at the University of Pittsburgh plays a central role in enriching the student experience through engagement, leadership development, and community-building initiatives. As part of the Division of Student Affairs, the department supports a diverse and vibrant student body by fostering opportunities for involvement in student organizations, civic engagement, campus traditions, and co-curricular learning.
Our mission is to empower students to discover their passions, develop essential life and leadership skills, and build meaningful connections within the Pitt community. The department oversees numerous programs and services, including student government, club and organization advising, major campus events, and leadership workshops. We are committed to cultivating an inclusive environment that encourages personal growth and active citizenship both on campus and beyond.
Serves in an administrative capacity and provides administrative support to the project manager and other team members. Assists with fiscal management and compliance with federal regulations and the contracts. Manages day-to-day office operations and interacts with key stakeholders.
Essential Functions
Lead and coordinate departmental projects and strategic planning efforts.
Oversee and manage financial operations, including budget preparation and monitoring.
Implement administrative procedures and support internal communications.
Provide high-level administrative support to the Director and departmental leaders.
Draft and review departmental documentation and manage reporting processes.
Physical Effort
The position primarily involves sedentary work performed in an office environment. The role requires extended periods of sitting, working at a computer, and using standard office equipment. Occasional walking, standing, or lifting of light materials (typically less than 25 pounds) may be required for event coordination, document handling, or office supply management. No strenuous physical activities are anticipated.
Assignment Category: Full-time regular
Job Classification: Staff.Project Coordinator
Job Family: Administrative Support
Job Sub Family: Program & Project Management
Campus: Pittsburgh
Minimum Education Level Required: High School Diploma/GED
Minimum Years of Experience Required: 2
Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Additional details about Required Licensure/Certification: NA
Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.
Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range: $38,000 - $39,000
Relocation_Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable