Administrative Assistant in Chicago, Illinois at Siege Media

Siege Media is a growing and remote-first organic growth agency! We are nationally recognized on Inc.'s Best Workplaces list and Inc. 5000 list, highlighting the 5000 fastest-growing private companies. Interested in joining the Siege team? We are looking for a dedicated Administrative Assistant to help support our recruiting efforts and streamline our internal operations.

Siege Media values diversity. We encourage people of color, LGBTQIA+ folks, veterans, parents and those with disabilities to apply. Through our “health, then work” philosophy we are committed to helping all people succeed at Siege. If you require reasonable accommodation to complete our application or interview process, please let us know.

• Support the Operations team with administrative tasks and help keep internal timelines, projects, and deliverables organized and on track
• Support Talent Acquisition Specialist with initial HR interviews and coordinate calendars across candidates, hiring managers, and leadership team members to support an organized and positive candidate experience
• Maintain accurate internal documentation, operational trackers, and company systems to support a fully remote workforce
• Support team members with company software logins, account access, and general remote support needs
• Assist with drafting internal communications, organizing operational documentation, and supporting leadership level initiatives as needed
• Help identify opportunities to improve administrative workflows, organization, and internal operational processes
• Perform general administrative and data entry duties as deemed necessary by the Operations Team
• Handle sensitive employee, hiring, and operational information with professionalism and confidentiality
• Work a consistent set schedule Monday through Friday during established business hours

• Goal-oriented with the ability to prioritize tasks, meet deadlines, and work independently in a fast-paced remote environment
• Comfortable working within HR, recruiting, hiring, and operational support functions
• Strong familiarity with MacOS, Google Drive, Google Workspace, Zoom, Slack, and other collaborative productivity tools
• Ability to troubleshoot basic software, login, and account access issues remotely
• Strong organizational skills and exceptional attention to detail
• Strong interpersonal and communication skills with the ability to build productive working relationships across teams
• Ability to manage multiple priorities while maintaining professionalism, responsiveness, and accuracy
• Comfortable supporting a distributed remote workforce and collaborating cross-functionally

• 2+ years of administrative, operations, recruiting coordination, HR, or executive support experience, ideally in an agency or fast-paced environment
• Experience supporting hiring coordination and interview scheduling workflows using applicant tracking systems (ATS)
• Experience supporting operations, people teams, or executive leadership
• Ability to proactively identify gaps and improve administrative or operational processes
• Experience coordinating across multiple stakeholders and competing priorities in a remote environment

• This position is 100% remote and part-time (15–20 hours/week)
• Candidates must be available to work consistent Monday through Friday business hours on a set schedule to be determined
• Pay range: $18.00–$20.00/hour DOE

Please plan to upload the following information during the application process:

• Your resume
• A short introduction/cover letter
• A brief explanation as to why a part-time remote role works for your current schedule