Project Administrator at Abstrakt Marketing Group LLC – St. Louis, MO

Job Summary

Linek Plumbing Company is seeking a detail-oriented and highly organized Project Administrator to provide crucial administrative support to our Project Management team. This role is integral in ensuring the smooth and efficient execution of our projects by managing essential documentation, tracking project finances, and facilitating communication.

Responsibilities:

• Job Documentation Tracking: Maintain organized and up-to-date documentation for all projects, including but not limited to contracts, purchase orders, tax-exempt certifications, wage orders, and change orders.
• Change Order Administration: Assist in tracking change orders and accurately enter them into our project management system.
• Certified Payroll Compliance: Maintain accurate records of wage orders and submit certified payroll reports as required.
• Invoicing and Billing Support: Prepare and process invoices and supporting documentation as required.
• Permits and Inspections: Assist the Project Management team with the permit and inspection processes, including scheduling with necessary parties and follow-up on any deficiencies.
• Lien Waiver Management: Track and process lien waivers in a timely and accurate manner.
• Customer and Job Setup: Set up new customers and jobs within the relevant company systems.
• Administrative Support to Project Managers: Provide comprehensive administrative support to Project Managers, including scheduling, correspondence, and other tasks as needed.
• Job Tracking for Billing: Monitor and track both contract and time & materials (T&M) jobs to ensure accurate and timely billing.
• Job Review for Billing: Review project documentation and progress to support accurate billing processes.
• Warranty Letter Generation: Prepare and issue warranty letters to clients, as needed.
• Permit and Escrow Account Management: Update and reconcile permit and escrow accounts.
• Financial Administrative Tasks: Record and deposit checks, and record credit card payments accurately.
• Perform other administrative duties as needed to support the team and overall operations.

Why Join Us?

At Linek Plumbing, we are dedicated to fostering a collaborative, supportive work environment. As a member of our team, you’ll have the opportunity to grow professionally and contribute to impactful projects.

· Great Atmosphere, Working Conditions and Progressive Culture

· Healthcare, dental and vision coverage

· Simple IRA with 3% Company Match

· Employee Referral Bonuses

Qualifications:

• Candidates should possess an undergraduate degree preferably in accounting or a related field of study. Candidates who do not have an undergraduate degree may still be considered if they have at least 5 years of experience in both project invoicing and construction accounting.
• Minimum of 2 years of relevant experience in the plumbing or construction industry. Experience with project invoicing and/or accounting is a strong asset and will also be considered.
• Proactive and self-driven with a strong ability to manage their own workload.
• Experience with Foundation software is highly desirable. However, experience with other accounting software and a strong understanding of accounting principles will also be valued.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and manage time effectively.
• Ability to work independently and as part of a team.