Commercial Real Estate Administrative & Accounting Coordinator in Brighton, Michigan at CORRIGAN ENTERPRISES, INC.

The Real Estate Administrative & Accounting Coordinator is a key member of the real estate team, responsible for supporting the administrative, accounting, and lease administration functions for a portfolio of commercial and residential properties, with a primary focus on commercial real estate. This full-time, non-exempt position reports directly to management and plays a vital role in ensuring accurate financial records, efficient property administration, tenant support, and compliance with lease obligations.

The ideal candidate will possess strong organizational, customer service, and accounting skills, with the ability to manage multiple priorities while maintaining a high level of accuracy and professionalism.

• Process accounts payable invoices and ensure timely payment of vendors, contractors, utilities, insurance providers, and other service providers.

• Maintain accounts payable and accounts receivable records for commercial and residential properties.

• Prepare and distribute tenant invoices, including rent, Common Area Maintenance (CAM) charges, and Triple Net (NNN) billings.

• Assist with annual Triple Net (NNN) reconciliations and tenant expense recoveries.

• Track and reconcile property taxes, insurance premiums, maintenance expenses, and other operating costs for allocation to tenants in accordance with lease agreements.

• Enter financial transactions into accounting software and ensure proper coding and documentation.

• Reconcile vendor statements and resolve billing discrepancies.

• Assist with monthly bank account and credit card reconciliations.

• Prepare deposits and maintain records of incoming and outgoing payments.

• Assist with month-end and year-end closing activities, including preparation of reports and supporting documentation.

• Maintain organized financial records, invoices, receipts, contracts, and supporting documentation.

• Coordinate communication between property owners, tenants, contractors, vendors, insurance carriers, and service providers.

• Track certificates of insurance and other required tenant documentation.

• Prepare correspondence, reports, spreadsheets, and other business documents.

• Maintain electronic and physical filing systems.

• Use strong organizational and time-management skills to prioritize multiple projects and deadlines.

• Demonstrate excellent interpersonal skills while maintaining positive relationships with tenants, vendors, customers, and colleagues.

• Maintain confidentiality of financial, tenant, and company information.

• Regularly interact with peers and business partners through face-to-face meetings, phone calls, and electronic communication.

• Regular and reliable attendance and presence at work.

• Follow company policies, procedures, and safety guidelines.

• Operate effectively under deadlines and in a fast-paced business environment.

• Perform additional duties as assigned by management.

• High school diploma or GED required.

• Minimum of 3-4 years of related experience in commercial real estate, property management, real estate accounting, bookkeeping, office administration, or a related field required.

• Associate's degree in Business, Accounting, Real Estate, or a related discipline preferred.

• Experience with commercial lease administration, rent rolls, tenant billing, CAM charges, and Triple Net (NNN) reconciliations strongly preferred.

• Experience processing property taxes, insurance premiums, maintenance expenses, and other property operating costs preferred.

• Experience with accounting software is required; experience with Sage Intacct is strongly preferred.

• Proficiency in Microsoft Word, Excel, Outlook, and electronic document management systems.

• Strong understanding of bookkeeping principles, accounts payable, accounts receivable, and financial recordkeeping.

• Excellent organizational skills with the ability to manage multiple deadlines and priorities.

• Strong attention to detail and commitment to accuracy.

• Excellent verbal and written communication skills.

• Ability to work independently while maintaining a collaborative team approach.

• Ability to maintain confidentiality and handle sensitive financial and tenant information.

• Pass pre-employment background screening.