Contract Administrator in Titusville, Florida at C Speed LLC

OVERVIEW

C Speed, LLC is a fast-growing radar technology company that provides domestic and international aerospace and defense, and commercial customers with radar surveillance solutions. We are seeking a motivated individual to fill the role of Contract Administrator for our Titusville, FL facility.

The Contract Administrator is a full-time position and an integral member of the TARS Program team, supporting program activities and operations while providing contract, administrative, and project support. This individual will wear multiple hats in a dynamic and growing organization and must be comfortable working across multiple functional areas, including Program Management, Finance, Human Resources, and Operations.

POSITION SUMMARY

• Assist the Program Director, Program Manager, and Project Manager(s) in ensuring contract documents are completed, properly distributed, executed, and filed in a timely manner.

• Review and ensure compliance with government contract flow-downs.

• Complete and submit contract deliverables as required by the prime contractor.

• Maintain accurate payroll records and coordinate employee time with customers and partners.

• Ensure employees utilize proper charge codes.

• Support Accounting and Human Resources with project-related administrative efforts.

• Interface with Human Resources, Accounting, Project Management, customers, and external partners.

• Assist Finance with TARS Program invoicing activities.

• Track and submit monthly dues for employees covered under the collective bargaining agreement (CBA).

• Assist Human Resources with employee onboarding, orientations, and grievance processes.

• Manage emails, letters, phone calls, and other forms of correspondence.

• Coordinate domestic and international travel arrangements and track employee travel expenses as needed.

• Maintain filing systems and support the storage, retrieval, and retention of documents, records, and reports.

• Plan, organize, and coordinate refreshments and logistics for visitor meetings.

• Support the Program Manager with monthly AMEX reconciliation and expense reporting.

• Assist employees with time entry and expense reporting in UnaNet.

• Attend and support TARS Program meetings as needed.

• Travel may be required.

• Perform additional duties and related responsibilities as assigned.

SKILLS/QUALIFICATIONS

Required

• Professional, pleasant, and customer-service oriented with a welcoming attitude.

• Experience supporting U.S. Government contracts and working within established contractual and administrative requirements.

• Excellent organization, communication, and documentation skills.

• Strong attention to detail and accuracy.

• High level of confidentiality and discretion.

• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.

• Ability to manage multiple priorities and work effectively under pressure.

• Self-starter who takes initiative and follows through on assignments.

• Strong problem-solving capabilities and sound judgment.

• Experience developing, documenting, and implementing administrative procedures.

• Ability to facilitate action item completion and resolution.

• Successful completion of a background investigation.

• Ability to obtain and maintain a CBP Public Trust clearance.

Preferred

• Previous experience with UnaNet and Paylocity.

• Experience with collective bargaining agreements.

• Experience working with represented personnel.

• Previous experience supporting OCONUS deployments.

• Self-motivated with a demonstrated ability to work independently with minimal direction.

EDUCATION/EXPERIENCE

• High school diploma or equivalent required.

• Associate's degree in Business Administration, Office Administration, Contract Administration, or a related field preferred.

• Minimum of 2 years of administrative, clerical, program support, contract administration, or related experience required.

COMPENSATION

• Salary competitive and commensurate with experience.

• Comprehensive benefits package.

ARE YOU INTERESTED?

Then join the team! We look forward to receiving your online application. For more information about C Speed, LLC and additional job opportunities, please visit our website: https://www.cspeed.com/.

C Speed provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.