Accounting Clerk in Ft Wright, Kentucky at Sanitation District 1 Of Northern Kentucky

Accounting Clerk

Department: Administration

Reports To: Accounting Manager

FLSA Status: Non-Exempt

Pay Grade: 16

Prepared Date: 03/15/2023

Summary:

An Accounting Clerk performs a range of accounting operations such as: examining, verifying, and correcting accounting transactions to ensure completeness, accuracy of data, and proper identification of accounts. Works under minimal supervision to successfully carry out essential job duties and responsibilities.

Essential Duties and Responsibilities: (Other duties may be assigned.)

• Accounting Clerk
  1. Prepares and enters recurring journal entries.
  2. Reviews routine transaction codes by referring to chart of accounts, active code list or other referenced sources.
  3. Performs simple reconciliation of general ledger accounts monthly.
  4. Compiles data for review and analysis.
  5. Prepares simple routine reports and spreadsheets.
  6. Processes customer payments, electronic payments, payment files, invoice payments, permits, inspection fees, etc.
  7. Reviews and verifies cash drawers and prepares deposits.
  8. Reviews and researches adjustments and payment discrepancies.
  9. Assists with the posting of assessment/lateral payments.
  10. Assists with the collection of vending money funds.

• Accounts Payable Clerk

1. Routes invoices for departmental approval.
2. Reviews and reconciles monthly vendor statements.
3. Monitors the accounts payable email for distributing/routing invoices to correct department.
4. Reviews documents for accuracy prior to payment. (i.e. Account coding, project/job numbers, analytical coding if applicable, sufficient descriptions, available funds on purchase orders, funding sources, etc.).
5. Matches invoices and packing slips to receipts and/or purchase orders.
6. Reviews work orders in Lucity for compliance with Capitalization Policy.
7. Assists with setting up new vendors and required information.
8. Researches and follows up on vendor inquiries and/or unpaid invoices.

Competencies:

Core Competencies:

• Accountability: Displays personal accountability for tasks and deliverables.
• Collaboration: Demonstrates cooperation and teamwork.
• Customer Focus: Exhibits professional demeanor with internal and external customers.
• Integrity: Demonstrates responsibility towards the company, its property, and co-workers.
• Safety: Adheres to all SD1 safety policies and procedures.
• Environmental Stewardship: Demonstrates environmentally conscious practices.

Functional Competencies

• Job Knowledge and Performance: Successfully completes essential duties for job level assigned.

• Ethics & Integrity: Treats everyone with respect and displays a positive attitude in the workplace.

• Attention to detail: Uses appropriate tools to synthesize data, establish a path to reach measurable results and measure success.

• Analytical Thinking: Synthesizes and summarizes data and shares and discusses conclusions with appropriate stakeholders.

• Flexibility & Adaptability: Adapts quickly and positively to internal and external changes in the work environment, refocuses attention from one assignment to another when required and manages competing demands.

• Continuous Improvement: Proactively seeks feedback from others to improve team processes and levels of service.

• Organization Knowledge: Maintains up-to-date knowledge of organizational policies, procedures, and systems. Demonstrates loyalty and supports the organization’s Mission, Vision, and Organizational Goals.

• Responsibility & Accountability: Works independently, meeting reasonable deadlines, and accepting responsibility for own actions. Completes assigned jobs through own initiative without reminders. Arrives at work on time and ready to contribute.

• Active Listening: Pays attention, is engaged, and actively participates in team meetings.

• Quality & Customer Service: Makes internal and external customer service a top priority by displaying a commitment to excellence and always demonstrating superior service.

• Initiative & Self-development: Readily volunteers for teamwork and seeks out new learning and development opportunities.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

High School diploma or GED and one-year related experience and/or training; or equivalent combination of education and experience.

Knowledge, Skills, and Abilities:

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please list the items that are used in this position and the associated % of time:

Other positions and the associated % of time:

Work Environment and Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.