Administrative Assistant in Stuart, Florida at Mariner Sands Country Club INC

Full-time

Non-Exempt

Mariner Sands is looking for a dynamic administrative assistant for our Golf Course Maintenance department. This position reports directly to the Director of Agronomy and provides support to the Golf Course Superintendents and staff.

The Administrative Assistant duties responsibilities will include:

• Attend meetings and provide support to the Director of Agronomy
• Creates office bulletins, schedules, and announcements for employees
• Create and maintain various spreadsheets
• Perform general office tasks including dictation, word processing, copier projects, mailings, and telephone coverage
• Managing inventory for office supplies, breakroom, maintenance operation and safety programs
• Coordinate crew uniforms with vendors
• Manage records and files, process invoices, prepare and submit reports to various agencies
• Maintain general correspondence with vendors and contractors
• Support special projects and presentations with preparation of materials and gathering data from various sources

Language Skills: Excellent communication skills, organization skills, golf course maintenance knowledge. Bilingual preferred.

Qualification Requirements: Bilingual in English and Spanish Required, both written and verbal

• Excellent written and verbal communication skills with the ability to deal effectively with all levels of management, coworkers, and members
• Exceptional organizational skills and the ability to handle multiple tasks simultaneously and meet established deadlines
• Exceptional customer service skills

Education and Experience:

• High school diploma or equivalent
• Three to five years administrative experience
• Advanced Excel skills