People and Culture Coordinator in Irvine, California at Rand Technology, LLC

Role Summary

Summary and overall objectives of the job.

The People & Culture Coordinator plays a key operational role in a lean, high-impact P&C team supporting a growing global company. This position owns day-to-day HR coordination across the full employee lifecycle, from recruitment support and onboarding through employee records management, payroll backup, and HR reporting. The ideal candidate brings a hands-on, service-oriented approach and thrives in a fast-paced environment where accuracy, discretion, and follow-through are essential. This role works closely with a collaborative P&C team and serves as a key point of contact for employees and managers navigating HR processes and systems. For the right HR professional, this is an excellent opportunity to broaden experience across multiple HR functions, including payroll and data reporting, within a dynamic organization that is actively growing and building its HR infrastructure.

Essential Functions

• Assist with recruitment activities, including requisition submissions, job postings, and recruitment tracking.
• Support onboarding processes, including new hire documentation, training schedules, system set up, and first-day communications.
• Maintain employee records and HR documentation within SharePoint, Paylocity, and other company systems.
• Assist with P&C processes such as reviews, reporting, employee communications, and organizational updates.
• Coordinate training schedules, meetings, and employee programs.
• Support employee engagement, culture initiatives, and recognition programs.
• Assist with maintaining P&C resources, forms, workflows, and process improvement initiatives.
• Provide general administrative support to the People & Culture team.
• Support payroll processes, including data entry, timecard review, and employee record updates; serve as backup for payroll processing as needed.
• Generate and distribute standard HR and payroll reports; assist in compiling data for compliance, audits, and leadership reporting.
• Other duties as assigned.

Core Competencies

• Strong attention to detail and accuracy
• Effective organizational and time management skills
• Professional verbal and written communication
• Customer-focused service mindset
• Ability to handle sensitive and confidential information with the highest level of integrity, including compensation, payroll, and personal employee data
• Strong collaboration and teamwork skills
• Dependable and accountable work ethic
• Flexibility and adaptability in a fast-paced environment
• Problem-solving and critical thinking abilities
• Proficiency with HR systems and payroll platforms (Paylocity or similar HRIS); advanced Microsoft Office skills with an emphasis on Excel for data management and reporting

• High school diploma or equivalent required.
• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 2–4 years of HR, payroll, or related administrative experience required.
• Strong proficiency in Microsoft Office required, including Excel (formulas, basic data formatting, and reporting functions).
• Experience with an HRIS platform required; Paylocity experience strongly preferred.
• Foundational knowledge of employment law and wage and hour regulations (FLSA, overtime, pay practices) preferred.
• Experience supporting multi-state or multi-region HR and payroll operations a plus.
• Ability to communicate effectively in person via phone, and electronically.