Senior Project Coordinator in United States at Jobgether

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Project Coordinator based in the United States.

As a Senior Project Coordinator, you will play a pivotal role in supporting complex, high-impact initiatives by ensuring seamless coordination across teams, stakeholders, and project workstreams. This position is ideal for a highly organized professional who thrives in fast-paced environments and enjoys creating structure, maintaining momentum, and driving accountability. You will serve as a central point of coordination, helping leadership maintain visibility into project progress while ensuring deliverables remain on track and stakeholders stay aligned. Working closely with internal teams, external partners, vendors, and clients, you will facilitate communication, manage logistics, and support successful project execution. The role offers the opportunity to contribute to meaningful initiatives while collaborating within a mission-driven, highly collaborative remote environment.

• Coordinate and manage scheduling for project meetings, client engagements, working sessions, recurring check-ins, and stakeholder events across multiple teams and workstreams.
• Prepare meeting agendas, pre-read materials, and supporting documentation while capturing, tracking, and following up on action items to ensure commitments are completed.
• Manage multiple concurrent projects with overlapping timelines, priorities, and stakeholders, maintaining organization and visibility across all initiatives.
• Serve as a key coordination point between internal teams, external partners, vendors, contractors, and clients, ensuring timely communication and follow-through.
• Maintain the accuracy and integrity of project management systems, trackers, timelines, and documentation.
• Monitor project milestones, deliverables, and deadlines while proactively identifying risks, blockers, and potential delays.
• Produce status reports and project updates that provide leadership with clear visibility into progress, priorities, and next steps.
• Support vendor and contractor onboarding processes, ensuring alignment with project expectations, timelines, and deliverables.
• Facilitate cross-functional communication between operational, technical, academic, and external partner teams.
• Identify opportunities to improve project coordination processes, documentation standards, reporting practices, and workflow efficiency.

• Minimum of 5 years of experience in project coordination, project management support, operations, consulting, education, nonprofit, or similarly fast-paced environments.
• Demonstrated ability to manage multiple projects, competing priorities, and deadlines with exceptional attention to detail and follow-through.
• Experience maintaining large-scale project trackers, databases, or reporting systems involving numerous stakeholders and deliverables.
• Proficiency with project management and collaboration tools such as Monday.com, Asana, Smartsheet, Notion, or similar platforms.
• Strong working knowledge of Google Workspace, Microsoft 365, and calendar management systems.
• Excellent written and verbal communication skills, with the ability to engage confidently with senior leaders, clients, vendors, and external partners.
• Strong organizational, problem-solving, and critical-thinking abilities.
• Ability to anticipate challenges, identify solutions proactively, and keep projects moving forward with minimal oversight.
• Experience synthesizing information from multiple sources and presenting clear project updates, risks, and recommendations.
• Ability to work independently while effectively managing complex stakeholder relationships in a remote environment.
• High level of professionalism, discretion, and judgment when handling sensitive or confidential information.

• Competitive compensation package commensurate with experience and responsibilities.
• Fully remote work arrangement within the United States.
• Flexible work environment aligned with Eastern and Central time zone schedules.
• Opportunity to contribute to impactful projects that support education-focused initiatives and long-term organizational change.
• Collaborative and mission-driven workplace culture.
• Exposure to diverse projects, stakeholders, and strategic initiatives.
• Professional growth opportunities through involvement in complex project portfolios.
• Minimal domestic travel requirements.
• High level of autonomy and ownership within a trusted and supportive team environment.