Data Enty/Office Admin in Tallahassee, Florida at CM-Weston Trawick LLC

We are seeking a motivated and detail-oriented Office Administrator to support the daily operations of our growing electrical contracting company. This position is responsible for managing accounts payable and accounts receivable, providing exceptional customer service, answering incoming phone calls, and performing a variety of administrative duties to keep the office running efficiently.

The ideal candidate is organized, dependable, and able to thrive in a fast-paced environment. Experience in the electrical, construction, HVAC, plumbing, or other skilled trades industries is highly preferred.

• Process Accounts Payable, including vendor invoices, purchase orders, payment processing, and account reconciliations.
• Manage Accounts Receivable, including customer invoicing, payment posting, collections, and account follow-up.
• Answer and direct incoming phone calls professionally and courteously.
• Provide excellent customer service to customers, vendors, and field personnel.
• Perform data entry and maintain accurate customer, vendor, and job records.
• Assist with scheduling, work orders, and general office coordination.
• Prepare reports, correspondence, and other administrative documents.
• Maintain organized filing systems and ensure accurate recordkeeping.
• Support office operations with general administrative duties and special projects as assigned.
• Work closely with management and field staff to support daily business operations.

• Minimum of 2 years of office administrative experience.
• Minimum of 2 years of experience in Accounts Payable and Accounts Receivable.
• Proficiency with QuickBooks is required.
• Strong computer skills, including Microsoft Office (Outlook, Excel, and Word).
• Excellent organizational, communication, and customer service skills.
• Strong attention to detail and accuracy.
• Ability to multitask, prioritize, and work independently.

• Experience working for an electrical contractor or in the construction, HVAC, plumbing, or other skilled trades industries.
• Experience with ServiceTitan is preferred.
• Experience supporting service operations, scheduling, dispatching, or work order management is a plus.
• Construction Manager experience is preferred