Collegiate Experience Coordinator in at Kappa Delta Sorority
Explore Related Opportunities
Job Description
Collegiate Experience Coordinator
Department: Collegiate Experience
Reports To: Teresa Theiling, Sr Manager – Chapter Development
Status: Conract (no more than 25 hours per week), Non-Exempt, Temporary through May 31, 2027
Location: Remote
Position Summary
The Collegiate Experience Coordinator provides administrative and operational support to the Collegiate Experience team, with primary responsibility for Divisions 3, 9, and 10, and additional support to the broader CE team. This position helps keep chapter records accurate, timely, and compliant with organizational policy by processing membership status paperwork, coordinating chapter communications, preparing visit materials, and supporting NCDP administrative functions. The ideal candidate is highly organized, detail-oriented, and able to manage multiple deadlines while maintaining professional, courteous communication with chapter leaders.
Essential Duties and Responsibilities
Membership Status Processing
- Assist with processing, tracking, and filing documentation related to broken pledges, resignations, and national probations, ensuring records are complete, accurate, and maintained in accordance with organizational procedures.
- Communicate with supporting LDC or Collegiate Experience Specialist regarding missing or incomplete paperwork for pending resignations and national probations from chapters in Divisions 3, 9, 10, following up as needed to resolve outstanding items in a timely manner.
Chapter Communication and Visit Support
- Prepare and distribute chapter visit packets and send to scheduled visitor to reminder chapters in advance of visits.
- Assist with drafting and sending monthly reminder emails to chapter presidents to support timely completion of deadlines and requirements, and send to the visitor, so that they can communicate effectively with the chapter receiving the visit.
NCDP Administrative Support
- Compile and organize notes from NCDP division team meetings in collaboration with the supporting LDC or Collegiate Experience Specialist.
- Consolidate NLT notes from all drafts into final versions, ensuring accuracy, consistency, and completeness.
Document Review
- Review chapter standing rules drafts for discrepancies with the Member Handbook and provide formatting edits to ensure consistency with organizational standards in collaboration with the supporting LDC.
Other Duties
- Perform other administrative duties as assigned to support the Collegiate Experience team.
- Assist the Sr Manager Chapter Growth and Extension by calling apartment complexes, setting up tours, and assisting with research related to upcoming projects.
- Support other deliverables as requested or needed for upcoming extension projects.
Qualifications
Required
- High school diploma or equivalent; associate or bachelor's degree preferred.
- 1–2 years of administrative, office support, or related experience.
- Membership in Kappa Delta.
- Strong attention to detail and the ability to identify inconsistencies in written documents.
- Excellent written communication skills, with the ability to write clear, professional emails.
- Proficiency with Microsoft Office or Google Workspace (email, word processing, and spreadsheets).
- Ability to manage multiple tasks, prioritize deadlines, and work independently with minimal supervision.
- Ability to handle sensitive and confidential member information with discretion.
Preferred
- Experience working with collegiate students, volunteers, or membership-based organizations.
Work Schedule
This is a part-time, non-exempt position averaging no more than 25 hours per week. Hours fall between 8:00 a.m. and 5:00 p.m. Central Time, Monday through Friday, with the exact schedule set by the manager and employee before the start date. All hours are recorded in ADP, and any time beyond the approved schedule requires advance manager approval.
Benefits
This position is not eligible for Kappa Delta’s health and welfare or retirement benefits, except as required by law.
Physical and Environmental Requirements
- Must be able to operate a computer and navigate applications with a smart phone, computer, and/or tablet.
- Position may require prolonged periods of sitting.
- Some travel may be required.
- Must be able to use hand and arms for repetitive movement such as movement of wrists, hands, and fingers while typing.
- Must be able to converse with colleagues via phone and computer programs.
- If working remotely must have quiet dedicated workspace and sufficient internet connection.
Equal Employment Opportunity
Kappa Delta Sorority is an equal opportunity employer. We make employment decisions based on qualifications, merit, and business need, and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law. Applicants who need a reasonable accommodation during the application or interview process may contact Human Resources.
Scan to Apply
Just scan this QR code to apply from your phone.
- Fast
- Easy
- Apply on the go