Branch Administrator in Portland, Maine at W.W.Williams Company

Branch Administrator Opportunity Summary:

The Branch Administrator is responsible for performing all the facility's office administrative duties and being involved in the day-to-day operations. This role will provide direct assistance and support to the Branch Manager, Service team and support the parts and sales departments.

Job Duties:

• Answers and screens all incoming calls and directs them to the appropriate person, taking accurate messages when necessary.
• Greets all visitors and conducts them to the appropriate area or person.
• Provides general administrative and clerical support within the organization.
• Orders office supplies and maintains order and accountability of supply inventory.
• Performs other duties, including special projects, as needed, and directed.
• Opens repair orders and creates new customer accounts for technicians. Collects payment that is needed from cash customers.
• Helps maintain and contact customers with past due invoices.
• Sets up and maintains DOT driver files for employees.
• Balances facility cash account (petty cash, daily credit card log deposits, and weekly bank deposits).
• Supports and covers the service department and parts department when needed.
• Work with technicians to relay customer information.
• Assist with Service Department filings, records, and other general office duties.
• Communicate with technicians on customer concerns and work needed.
• Administers personnel-related matters at the facility including preparing new hire paperwork, updating, and maintaining files and computer records for new and existing employees.

Work Experience and Qualifications:

• 2+ years of administrative experience in a corporate environment.
• Strong written and verbal communication skills.
• Computer and software skills including Microsoft Office Suite.

Employee Rewards and Benefits:

• 8 Paid Holidays & 1 Paid Wellness Day
• Paid Time Off
• Medical, Dental, and Vision Insurance
• 401k with a Company Match
• Company Paid Training
• Growth and Leadership Opportunities

About the Company:

W.W. Williams was founded in Columbus, Ohio, in 1912. Today The W.W. Williams Companies have a broad portfolio of businesses located throughout the U.S. and Mexico. The W.W. Williams Companies include CT Power and Guaranteed Truck Service. W.W. Williams offers a full range of industry-leading products, while providing technical/mechanical service and repair, remanufacturing and warehouse/supply chain management solutions to a varied customer base. Our products and services include diesel engines, transmissions, heavy duty truck repair, transport refrigeration, power generation and third-party supply chain logistics services. Our customers include on-highway truck fleets, off-highway equipment users, data centers, hospitals, Department of Defense OEMs, vehicle OEMs, U.S. Military and boat owners to name a few.

What began as a small family-owned business has evolved into one of the nation's most diversified solutions provider. We are relentlessly dedicated to helping our customers achieve maximum up time. From single trucking to cranes to fleet management to power generators to military and commercial packaging - consider it done.

We are Genuine. Honest. Passionate. That's not a slogan, it's a mantra. Everyone who wears the W.W. Williams name - from service technicians to advisors to business executives - is committed to getting the job done right, the first time around. Our people are our greatest assets; we support our team with access to world class training and development opportunities. It's this level of investment and care that matters to customers, giving you peace of mind that your fleet is in the right hands.

W.W. Williams is one of the nations largest sales and service networks of industrial power products. With multiple locations across the US and Mexico, we are dedicated to providing highly professional service and strong relationships with our customers.

Join us for a career where you'll grow both personally and professionally in a welcoming, diverse, and inclusive environment.

Competitive wages and benefits. AAP/EPE/M/F/Vets/Disabled, DFWP.