Proposal Manager I in Brazil at Jobgether

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Proposal Manager I based in Brazil.

This role leads the end-to-end proposal process for Functional Service Provider opportunities in a fast-paced, global environment.
You will coordinate proposal development across Business Development, Operations, Finance, and subject matter experts.
The position combines commercial awareness, project coordination, writing, budgeting, and stakeholder management.
You will manage opportunities of low to medium complexity while supporting integrated proposals across multiple business units.
Your work will directly contribute to developing competitive, operationally viable solutions that respond to client requirements.
The role requires strong organization, attention to detail, and the ability to manage changing priorities and tight deadlines.
It is an excellent opportunity to contribute to strategic growth within the CRO, pharmaceutical, biotechnology, and life sciences ecosystem.

• Own the end-to-end proposal process for assigned opportunities, including proposal text, quotations, budgets, RFIs, and RFP responses.
• Manage opportunities of low to medium complexity, establishing timelines, coordinating deliverables, and ensuring client requirements are met.
• Support integrated opportunities spanning multiple business units and functional service lines.
• Review and analyze RFI and RFP documentation to identify requirements and ensure sufficient information is available for proposal and budget development.
• Follow up with internal stakeholders and clients to clarify missing information and resolve requirements-related issues.
• Coordinate and facilitate strategic and operational calls related to assigned opportunities.
• Work across a matrix organization, coordinating teams across different functions, locations, and time zones.
• Liaise with third-party vendors and vendor managers to obtain required quotations, information, and supporting materials.
• Prepare accurate, high-quality proposal documents aligned with agreed strategies, client expectations, and business requirements.
• Support internal and external negotiations involving pricing, processes, resources, timelines, and other opportunity-related matters.
• Monitor deliverables and ensure proposals and responses are completed and submitted within agreed deadlines.
• Identify and resolve challenges proactively, escalating complex issues to management when appropriate.
• Maintain accurate and timely information in relevant departmental and corporate databases and systems.
• Support client-facing and senior-management activities, including meeting preparation, participation, and presentations as required.
• Maintain awareness of relevant technical and regulatory environments affecting proposals and assigned opportunities.
• Identify opportunities to improve proposal processes, efficiency, quality, and consistency of deliverables.
• Contribute to client relationship improvement initiatives and implementation activities.
• Perform quality-control activities in accordance with established processes and requirements.
• Support sales-focused inbound client visits and related activities.
• Coordinate onboarding activities for new team members in collaboration with management.
• Contribute new materials and updates to the proposal content library using established submission processes.
• Perform other related duties and responsibilities as assigned according to business needs.

• Bachelor’s degree in a relevant field or equivalent professional experience.
• Minimum of 4 years of experience in budget and/or proposal text development, or an equivalent combination of education and experience in CRO, pharmaceutical, biotechnology, life sciences, or related environments.
• Experience with proposal development within the CRO, pharmaceutical, biotechnology, or life sciences sectors is highly desirable.
• Strong proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Familiarity with proposal management platforms such as Salesforce, Qvidian, or proposal automation tools is preferred.
• Strong writing, editing, and document-development skills.
• Excellent customer-service mindset, attention to detail, persistence, and tact.
• Strong planning, multitasking, prioritization, and organizational skills.
• Excellent written and verbal communication skills, with the ability to interact effectively with internal stakeholders, clients, and senior leaders.
• Ability to work independently while collaborating effectively within a matrixed, cross-functional environment.
• Strong analytical and problem-solving capabilities.
• Ability to manage competing priorities and consistently meet demanding deadlines.
• Positive attitude, sense of urgency, adaptability, and willingness to work across multiple business units.
• Ability to work across international time zones, including irregular or extended hours when required to meet client deadlines.
• Willingness and flexibility to participate in meetings outside standard working hours.
• Availability to travel when required.

• Global, collaborative work environment.
• Opportunity to work across multiple business units and international teams.
• Exposure to strategic proposals and client-facing activities within the life sciences ecosystem.
• Opportunities to contribute to process improvement and business growth initiatives.
• Professional development through cross-functional collaboration and exposure to diverse projects.
• Remote/global working flexibility, subject to business and team requirements.
• Opportunity to work with stakeholders across multiple time zones.
• Travel opportunities may be required depending on business needs