Courtroom Clerk/Administrative Bailiff at Fairfield County Ohio – Lancaster, Ohio

The Administrative Bailiff will operate under the guidance of the Magistrate and will be essential in facilitating the efficient functioning of courtroom proceedings and will assist the Magistrate in her administrative duties, including maintaining the court-appointed counsel list and scheduling of meetings and court hearings. This role demands an individual who is initiative-driven, highly skilled in administrative duties, and is able to multi-task efficiently and processes advanced technical capabilities—all while displaying outstanding customer service while thriving in a dynamic atmosphere.

• Performs a variety of administrative tasks, such as scheduling hearings with advanced technologies and with multiple means, maintaining calendars, and preparing and reviewing documents to support the court’s operations; mostly comprised of specialized dockets and juvenile matters
• Prepares and maintains accurate records, including entries, tracking, compliance, and other legal documents, ensuring compliance with legal standards and confidentiality requirements
• Completes purchase and reimbursement requests, make travel arrangements, and plan for outings
• Assists in the maintaining of the court-appointed counsel list and ensuring all attorneys and GALs are in compliance with training requirements pursuant to Rule
• Assists in maintaining data for court programing, including the specialized dockets
• Retrieves physical records from storage facility and return of same
• Serves as bailiff during court sessions, ensuring order and decorum in the courtroom and timeliness of proceedings
• Manages all facets of courtroom operations, making certain all parties are present for in-person or virtual hearings, testing and utilizing audio/visual equipment, preparing physical case files; and ensuring all necessary documentation is prepared accurately and is easily available
• All other duties as assigned

• Bachelor’s Degree or Paralegal certification preferred.
• Strong Administrative writing skills, reporting skills, scheduling, organization, time management, presentation skills, equipment maintenance, travel logistics, verbal communication, good memory power.
• Works well as a member of a team, possess a high patience level, capable of working extra hours when needed.
• Proficiency with the following: Zoom, Microsoft Office Suite, Adobe, and Case Management database.