Administrative Travel Specialist in Chantilly, Virginia at RDR Inc

This position requires an active TS/SCI with CI Poly prior to consideration.

The Administrative Travel Specialist provides comprehensive administrative and travel management support to the organization. This position is responsible for coordinating and processing employee travel, reviewing travel vouchers and reimbursement claims, auditing travel-related expenses for compliance with applicable policies and regulations, and preparing expenditure reports. The incumbent serves as both an administrative professional and travel auditor, ensuring accurate, timely, and compliant travel transactions.

Administrative Support

• Perform a variety of administrative and clerical duties to support departmental operations.
• Prepare, maintain, and organize files, reports, correspondence, and records.
• Schedule meetings, coordinate calendars, and arrange logistics for staff and visitors.
• Respond to inquiries from employees, management, and external stakeholders.
• Maintain confidential information in accordance with organizational policies.
• Create and update spreadsheets, databases, and reports utilizing Microsoft Office applications.

Travel Processing and Coordination

• Coordinate and process domestic and international travel arrangements in accordance with organizational travel policies.
• Review travel authorizations and travel requests for completeness and accuracy.
• Ensure travel reservations, itineraries, and related documentation are properly prepared and maintained.
• Provide guidance to travelers regarding travel regulations, procedures, and reimbursement requirements.

Travel Voucher and Reimbursement Review

• Review travel vouchers and reimbursement claims for accuracy, completeness, and compliance with applicable policies and regulations.
• Verify receipts, supporting documentation, and reimbursement calculations.
• Identify discrepancies, errors, or non-compliant expenses and coordinate corrective actions.
• Process approved travel reimbursements in a timely manner.

Travel Auditing and Compliance

• Conduct audits of travel expenses, vouchers, and supporting documentation.
• Ensure compliance with organizational, contractual, and regulatory travel requirements.
• Research and resolve travel-related issues, discrepancies, and exceptions.
• Maintain accurate records of travel transactions and audit findings.
• Recommend process improvements and internal controls to improve efficiency and compliance.

Expenditure Reporting

• Prepare expenditure reports, travel expense summaries, and related financial documentation.
• Track travel-related expenditures and assist with budget monitoring activities.
• Compile and analyze data for management review.
• Generate recurring and ad hoc reports using organizational systems and Microsoft Office applications.

Education and Experience

Candidates must meet one of the following requirements:

• High School Diploma or equivalent and a minimum of four (4) years of relevant administrative, financial, travel, accounting, auditing, or related experience; OR
• Bachelor's Degree from an accredited college or university and no prior experience required.

Required Knowledge, Skills, and Abilities

• Knowledge of administrative and office procedures.
• Ability to review and audit travel vouchers and expense reports with attention to detail.
• Strong analytical and problem-solving skills.
• Excellent organizational and time management abilities.
• Ability to interpret and apply travel policies, procedures, and regulations.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to work independently and manage multiple priorities in a fast-paced environment.