Marketing Coordinator in Windsor, New Jersey at Pine Environmental

Location: Remote
Job Type: Full Time
Reports To: Senior Manager of Commercial Sales

At Pine Environmental Services, our employees are our greatest asset. We are committed to providing a supportive work environment, opportunities for professional development, and a comprehensive benefits package.

• 3 weeks of paid time off (PTO) to start

• 401(k) with company match

• Medical, dental, and vision insurance

• 8 paid company holidays

• Additional voluntary benefits

• Professional development opportunities

Pine Environmental Services is seeking a highly organized, detail-oriented, and proactive Marketing Coordinator to support companywide marketing initiatives, including events, creative materials, CRM campaigns, social media, and digital communications.

The ideal candidate is an exceptional proofreader with strong attention to detail, excellent organizational and time-management skills, and the ability to manage multiple priorities while meeting deadlines. This individual will work independently, communicate proactively across departments, and take ownership of projects from start to finish.

• Maintain the companywide marketing calendar, project schedules, deadlines, and approval processes.

• Coordinate multiple marketing initiatives, track progress, communicate with internal teams, and ensure timely follow-through.

• Organize marketing files, templates, collateral, and resources, including file naming and version control.

• Track marketing expenses, vendor activities, and project status.

• Thoroughly proofread marketing materials for spelling, grammar, accuracy, formatting, and brand consistency before release.

• Independently verify dates, addresses, contact information, links, event details, and product information against source materials.

• Identify and resolve errors or missing information.

• Coordinate necessary approvals and ensure only verified and approved materials are distributed.

• Coordinate trade shows, conferences, workshops, and customer events, including registrations, logistics, shipping, and promotional materials.

• Confirm event details and attendees with regional leadership and Sales teams.

• Maintain event budgets, schedules, and documentation.

• Support event communications, recap reporting, and post-event follow-up.

• Design and update flyers, brochures, advertisements, presentations, graphics, and other promotional materials.

• Create content and graphics for marketing campaigns, LinkedIn, and other digital channels.

• Coordinate printing and literature distribution.

• Collaborate with Sales, Supply Chain, OEM partners, and subject matter experts to verify technical and product information.

• Coordinate CRM campaigns, including contact lists, setup, scheduling, deployment, and performance tracking.

• Manage LinkedIn and social media scheduling, digital marketing calendars, and national and regional marketing campaigns.

• Support website updates, event postings, and promotional communications.

The ideal candidate will have:

• Exceptional proofreading, written communication, accuracy, and attention to detail.

• Strong organizational and time-management skills with the ability to prioritize multiple projects and meet deadlines.

• Strong follow-through, accountability, sound judgment, and the ability to work independently.

• Excellent communication and collaboration skills across multiple departments.

• Proficiency in Microsoft Office, including Outlook, Excel, Word, PowerPoint, and Teams.

• Experience with CRM systems; Microsoft Dynamics 365 experience is preferred.

• Experience with email marketing platforms.

• Familiarity with LinkedIn, social media, and digital marketing tools.

• Experience with graphic design software such as Adobe Creative Suite or Canva.

• Experience coordinating marketing campaigns, events, or related projects.

• Previous experience as a Marketing Coordinator, Marketing Specialist, or in a similar marketing role.

• Experience supporting multiple locations or regions and collaborating with Sales teams, vendors, and other departments.

• B2B marketing experience is preferred.

• Experience in industrial equipment, environmental services, or a related industry is a plus.

The successful candidate will consistently deliver accurate, professional, and timely marketing materials while maintaining organized workflows and resources. This individual will meet established deadlines, proactively manage assignments, communicate effectively, and complete projects with minimal oversight.

Accuracy, accountability, organization, attention to detail, and follow-through are critical to success in this role.

This is a fully remote position. Employees must work from a dedicated home office or workspace that supports productivity, confidentiality, and effective communication.

Employees must have:

• Reliable high-speed internet access.

• A professional, distraction-free work environment during scheduled working hours.

• The ability to participate in virtual meetings using company-approved technology platforms.

The role requires prolonged periods of sitting and working at a computer, as well as communicating through phone, video conference, email, and other digital collaboration tools.

Occasional travel may be required for meetings, training, or company events.

This position is approximately 70% sedentary and 30% active and may include walking, standing, bending, stretching, and occasional climbing of a ladder.

The employee must be able to:

• Lift up to 25 lbs., with or without assistance.

• Drive a Pine vehicle as required.

• Perform the physical activities necessary to support occasional company events and marketing activities.

Pine Environmental Services reserves the right to revise or change job duties and responsibilities as business needs arise. This job description does not constitute a written or implied contract of employment.

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