Accounts Payable/Accounting Associate in Ashburnham, Massachusetts at Cushing Academy

The position reports to the Controller and is responsible for maintaining all accounts payable and other business office functions as assigned by the Controller or Chief Financial & Operations Officer (CFOO).

Accounts Payable

• Open all Business Office mail and distribute it to the appropriate personnel.
• Process all invoices – if necessary, obtain the appropriate approvals for payment.
• File all vouchers, paid and unpaid, in an orderly fashion.
• Print the check payable report and review with the Controller or the CFOO for approval.
• Prepare signed checks for mailing/distribution.
• Prepare end-of-year 1099 returns as directed.
• Manage Petty Cash Fund – reconcile and reimburse the fund.
• Cross-train on Student Billing (Accounts Receivable) to assist when necessary.
• Assist department heads with payable questions.
• Other duties as assigned

Accounting Associate

• Depositing and maintaining records for Miscellaneous Cash received by the Academy, including but not limited to Gifts/Development receipts, campus store, ice arena receipts, etc.
• Reconcile all bank and investment accounts with the school’s general ledger. This includes both operating and endowment funds.
• Prepare all necessary adjusting entries for the above reconciliations; submit them to the Controller for review & approval.
• Prepare and enter all accounting entries for development gifts.
• Prepare various accounting corrections and entries as required throughout the year.
• Assist in the coordination of the audit work required for the annual audit.
• Other accounting functions as necessary.
• Other duties as assigned.

• Associate degree in accounting or business from an accredited college.
• Two years of experience in accounting and business operations.
• Strong and demonstrated skills in not-for-profit accounting and financial administration.
• A high degree of computer literacy and strong skills in spreadsheet-based financial analysis.
• Ability to analyze and organize financial data and ability to make accurate computations.
• Excellent administrative and organizational skills.
• Strong oral and written communication skills and good interpersonal skills.
• Occasionally lifts up to 20 pounds.
• Generally, works in standard office conditions and climate.
• Works in a moderately stressful environment, dealing with a wide variety of challenges and deadlines, and a varied and diverse array of contacts.
• May work at a desk and computer for extended periods of time.