House Director, Chi Omega in Hillsdale, Michigan at Hillsdale College

• Maintain accurate financial and administrative records, including financial books, ledgers, check requests, receipts, and other house records.
• Process and maintain financial documentation in a timely manner and make records available to the House Corporation as requested.
• Approve hours for the cook, custodian, and student kitchen workers.
• Post and maintain required house rules, licenses, permits, and certifications.
• Process resident check-in and check-out procedures, including:
  • Greeting residents
  • Completing room condition documentation
  • Issuing and collecting keys
  • Reviewing house rules
  • Managing storage agreements when applicable
• Maintain accurate records related to room assignments, keys, inspections, and resident occupancy.

• Maintain a professional working relationship with the cook, housekeeping staff, College personnel, and House Corporation members.
• Assist in the kitchen when needed and ensure financial documentation related to food service is collected and processed promptly.
• Foster a positive living environment by promoting respect, hospitality, and social responsibility.
• Maintain regular availability to residents and communicate available hours to residents.
• Welcome and assist visitors, including parents, alumni, House Corporation members, and fraternity representatives.

• Oversee the general upkeep, cleanliness, and maintenance of the chapter house.
• Coordinate maintenance, repairs, inspections, deliveries, landscaping, and pest control services.
• Serve as a point of contact for College maintenance personnel and outside contractors.
• Maintain familiarity with building systems, including HVAC, plumbing, electrical, kitchen equipment, and utility shutoffs.
• Ensure equipment manuals and contact information for approved service providers remain current and accessible.
• Open and close the house for the academic year, holidays, and designated breaks.

• Ensure the house complies with applicable fraternity, House Corporation, College, and local health and safety standards.
• Maintain and monitor life-safety equipment, including fire extinguishers, alarm systems, security systems, and access-control systems.
• Attend and participate in house orientations conducted at the beginning of each semester.
• Coordinate and participate in fire drills and evacuation procedures in collaboration with College Security and Facilities personnel.
• Maintain and post emergency contact information and evacuation plans as required.
• Maintain an accessible first-aid kit for residents, staff, and guests.
• Conduct a nightly security check to ensure exterior doors and windows are secured.
• Report safety concerns, accidents, and incidents promptly to the appropriate College offices and House Corporation representatives.
• Notify the Dean of Women regarding student illnesses that may result in class absences and assist students in accessing medical care when necessary.

• Maintain and manage keys and access credentials for the facility, except where otherwise restricted.
• Notify the Dean of Women’s Office of lost keys and maintain records of issued keys.
• Conduct room inspections at the end of each semester with the Facility Manager and/or House Corporation representative, documenting damages or policy violations.
• Prepare and submit recommendations for repairs, maintenance, and equipment purchases following inspections.
• Communicate expectations regarding room cleanliness, storage, and removal of personal belongings.
• Inform residents that neither the chapter nor Hillsdale College assumes responsibility for lost or damaged personal property.
• Report suspected violations of College policies, state or federal laws, and other significant concerns to the appropriate College officials and House Corporation representatives.

• Be available beginning at 9:00 a.m. Monday through Friday.
• Attend weekday dinners with residents and maintain a regular evening presence in the house.
• Secure and close the chapter house at 11:00 p.m. daily.
• Coordinate weekend availability with the Facility Manager.
• Remain accessible for emergencies and other required responsibilities.
• Limit overnight absences during the academic year whenever possible.
• Remain on campus during College breaks when residence halls remain open unless prior approval is granted by the Dean’s Office.
• Report planned absences to the House Corporation and Dean of Women.
• Arrange appropriate coverage during overnight absences and notify the Dean of Women and House Corporation President.
• Support fellow staff members as needed to ensure continuity of house operations.

• Perform other duties as assigned by the Vice President for Student Affairs or House Corporation.
• Participate in training and professional development opportunities to strengthen job knowledge and skills.

• Individuals must possess the knowledge, skills, and abilities necessary to perform the essential functions of the position, with or without reasonable accommodation. Equivalent combinations of education, experience, and demonstrated ability may be considered.

• Ability to communicate professionally and effectively with college-aged women, providing guidance and support.
• Knowledge of residential facility and household management practices.
• Ability to foster a safe, positive, and stable living environment.
• Current First Aid and CPR certification, or ability to obtain certification upon hire.
• Proficiency in computer applications, recordkeeping, and data entry.
• Strong organizational, interpersonal, and problem-solving skills.
• Ability to exercise sound judgment, discretion, and confidentiality.
• Ability to work collaboratively with residents, House Corporation members, College personnel, and service providers.
• Ability to communicate regularly and effectively with the House Corporation.
• Ability to manage multiple responsibilities, respond to emergencies, and adapt to changing circumstances.
• Commitment to upholding the mission, values, and policies of Chi Omega, the House Corporation, and Hillsdale College.

Required fields are indicated with an asterisk (*).

1. Resume
2. Cover Letter