HR Assistant in Orem, Utah at Telos

JOB DESCRIPTION: HR Assistant

REPORTS TO: HR Director

JOB STATUS: Full-Time

Duties and Responsibilities:

• Employee Records Management
  • Maintain and update employee files (digital and physical)
  • Ensure confidentiality and accuracy of HR data
• Recruitment Support
  • Post job openings on various platforms
  • Screen applicants and schedule interviews
  • Act as primary contact for applicant communication
• Onboarding & Offboarding
  • Prepare and send formal offer letters to candidates
  • Manage onboarding process for direct-care employees
  • Process background checks and pre-employment paperwork
  • Process exit paperwork and collect company property
• Training & Certifications
  • Regularly audit expiring certifications and launch renewal tasks
  • Send email reminders to complete assigned training
  • Track and upload completion of training and certifications.
• Employee Engagement
  • Manage monthly awards and announcements
  • Manage new hire announcements
  • Assist with planning and executing employee events (i.e., holiday party)
  • Assist with planning and executing employee initiatives and recognition (i.e., birthdays, work anniversaries, trivia, newsletter, etc.)
• Other General Duties
  • Act as a point of contact for basic HR-related inquiries
  • Help resolve minor issues or escalate them to the HR Director
  • Cover the front desk when administrative assistants are out of office
  • Oversee South Campus Fob System
  • Maintain HR Calendar

Qualifications:

• Comfortable holding staff (including professional staff) accountable for duties
• Self-starter and able to work independently
• Good written and oral communication skills, maturity, and judgment
• Compliance and safety minded (think like a parent)
• Detail oriented