Executive Assistant to the Vice Provost and Dean of Students in Pittsburgh, Pennsylvania at University of Pittsburgh

Executive Assistant to the Vice Provost and Dean of Students

Student Affairs - Pennsylvania-Pittsburgh - (26004864)

The University of Pittsburgh’s Division of Student Affairs strives to provide students with the best collegiate experience in the world that complements Pitt’s academic excellence by cultivating a campus environment that is vibrant, challenging, nurturing, and inclusive. The Division of Student Affairs is committed to supporting an equitable living, learning, and working environment that affirms the dignity, worth, and value of all members of the Pitt community. We strive to create a campus culture that allows for openness, respect, and safety and an environment in which those with diverse values, beliefs, and thoughts feel included and can thrive. We seek to understand, value, and uplift individual differences, including but not limited to those related to race, ethnicity, national origin, religious and spiritual beliefs, gender identity, sexual orientation, physical and mental abilities, size and appearance, and socio-economic status.

Job Summary

Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.

Essential Functions

- Provide comprehensive administrative support to the Associate Vice Provost and Dean of Students.
- Manage and coordinate a complex executive calendar, meetings, and travel.
- Coordinate divisional meetings, agendas, materials, and follow-up actions.
- Respond to and triage inquiries from students, families, faculty, staff, and external partners.
- Prepare correspondence, reports, presentations, and other executive communications.
- Maintain confidential personnel, student, and operational records.
- Coordinate logistics for executive meetings, search committees, special events, and campus initiatives.
- Serve as the primary point of contact for the Office of the AVP/DOS.

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

Assignment Category: Full-time regular

Job Classification: Staff.Executive Assistant

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: No experience required

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: To be determined based on qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable