Project Manager in Sacramento CA, California at Marques General Engineering, Inc.

Job Title

Project Manager

Reports To

Director of Field Operations

Job Classification

Full-Time, Exempt (Salaried)

Job Purpose

The primary objective of this position is to oversee and direct one or more construction projects, ensuring they align with the project’s design, specifications, budget, and schedule. This involves strategic planning, directing, coordinating, and supervising field personnel and subcontractors. A key aspect of this role is to cultivate and foster positive relationships with customers to promote new business opportunities. The project manager is tasked with ensuring that all construction projects are conducted safely and profitably.

Duties and Responsibilities

• Build and maintain positive working relationships with customers, A/E representatives, union officials, public agencies, contractors, and other business units. Streamline the communication of the company’s and project policies, procedures, and standards.
• Serve as the primary point of contact to guarantee effective communication among clients, estimators, superintendents, and others. This is to streamline construction activities and uphold superior customer service.
• Plan, schedule, and manage construction project activities by coordinating with the field team comprised of Superintendents, Foreman, Project Engineers, and Project Analysts and subcontractors.
• Have a comprehensive understanding of the project’s scope, the bid, and potential changes, liquidated damages, scheduling requirements, and modifications. Promptly notify owner of work that falls outside of the projects scope, adhering to change order processes.
• Guarantee that projects are finalized within the agreed timeframe, budget, and customer commitments, while also meeting quality standards and customer expectations. It requires close collaboration with the superintendent foreman, and dispatch to keep the schedule updated. Additionally, it involves reviewing the Daily Dispatch for accuracy.
• Participate in pre-construction activities including planning and scheduling of material and labor needs and managing Underground Service Alerts (USAs). Setup of staging area for materials and equipment. Identify dump sites for excess materials, TV/Hydro. Attend pre-job meetings, as necessary.
• Establish and understand internal and external project objectives, policies, and procedures within the contract guidelines.
• Confirm all permits and licenses are in place for our scope of work.
• Manage subcontractor/vendor scheduling. Sound understanding of subcontractor scope and duration. Coordinate with the procurement department for materials schedule/delivery.
• This role involves overseeing the financial components of project contracts. It includes reviewing billings, verifying the accuracy of quantities, and submitting these for review and approval to the Director of Field Operations before presenting them to the owner. It also involves examining invoices, CCA’s, additional work billings, and resolving any cost-related issues.
• Manage financial aspects of subcontracts. This includes reviewing contract/subcontract language for CCO process. Review all subcontract CCO’s, submit appropriate approval documents to Director of Field Operations.
• Oversee job close out tasks. Work closely with customers to fulfill final punch list. Coordinate schedule, subcontractors, ensure all punchwork complete through final walkthrough.
• Examine the final plans to ensure that any revisions, based on feedback from the estimating team, are submitted for all APCO’s and RCO’s to the owner.
• Review Heavy Job for 99000 extra work codes to ensure extra work reconciles with RCO’s (when applicable).
• Secure project notice of completions and upload them, along with the final project photos to the respective job folders.
• Proactively supports the organizational safety program. Identifies and communicates safety improvements or potentially hazardous conditions. Maintain a safe and healthy work environment through a sound understanding of the safety program and OSHA requirements.
• Maximize employee performance and professional growth. Guide performance management through coaching, training, and mentoring.
• Oversee administrative duties such as document control, project logs, submittals, RFI’s, diaries, and reporting.

Key Competencies

• Safety: Empower teams to safely identify and manager potential hazards by thoroughly understanding and consistently enforcing risk assessment, emergency response protocols, proper use of personal protective equipment, adherence to safe equipment operating standards, familiarity with first aid procedures, fall prevention techniques, and other relevant measures aimed at minimizing risks and staying informed.
• Leadership: Inspire and manage the project team to ensure the team’s actions align with the project and organization’s goals, vision, and mission.
• Technical Software Proficiency: Possesses a strong command of Heavy Job (HCSS), Primavera, Spectrum, Bluebeam, Microsoft Office, Microsoft Project, and other organizational software.
• Scheduling: Ensure project is performing in alignment with the schedule including labor, equipment, and materials. Managing subcontractor’s and vendor’s schedule. Initiating appropriate process for impacts to schedule.
• Risk Management: Identify potential risks and work with their team to mitigate these risks through appropriate planning and action.
• Effective Communication Skills: Demonstrates proficiency in written, oral, and presentational communication, facilitating clear and concise information exchange for project team, other business units, subcontractors, vendors, owners, and all key stakeholders.
• Strong Problem-solving Abilities: Applies critical thinking and methodical approaches to problem-solving, effectively resolving challenges encountered during construction.
• Negotiation: Skilled at negotiating through clear communication when conflicting interests arise. Can expertly manage expectations and handle opposing positions to effectively resolve conflicts.

Key Performance Indicators (KPIs)

• Project Schedule Adherence

Ensuring consistency with the project timeline, by measuring the percentage of project milestones completed on time and evaluating schedule changes and the frequency in which adjustments have impacted the schedule.

• Change Order Management

Tracking the Change Order Workflow; time taken to submit, get approval, and collect on change orders. Evaluating the rate at which Subcontractor Change Orders get processed, ensuring speed and efficiency.

• High Performance Metrics

Effectiveness in collecting on aging receivables, such as, progress billings, RCO’s (Request for Change Orders), and CCO’s (Client Change Orders).

• Retention Management

Based on Contract language, track, and bill on outstanding retentions as soon as project milestones are met. Negotiate and ask for retention reductions.

• Financial Accuracy

Evaluating the accuracy and timeliness of monthly reporting metrics, including monthly job cost projections against actual costs, which include estimated to actuals for subs, directs, material, and labor.

These KPIs are designed to evaluate the PMs performance in managing the project’s schedule, finances, and additional work required due to changes. High performers will demonstrate efficiency and accuracy in these areas.

Working Conditions

As this position is salaried, the Project Manager will be required at times to work beyond standard office & Field shifts and/or outside regular (7-5) business hours. This position will be required to visit construction sites in extreme weather conditions such as wind, rain, hot and cold weather, and show up in proper job site attire/PPE.

Physical Requirements

Ability to sit, stand, or walk for extended periods, including uneven terrain on work sites when needed. Ability to maneuver paperwork and read a computer screen for extended durations.

Qualifications & Requirements

• Bachelor’s degree in engineering, construction management, (or related field) or 4 years equivalent combination of technical training and related experience.
• Successful completion of pre-employment alcohol and drug test.
• Valid driver's license.
• Practical knowledge of construction contracts/law. Employee labor law. Subcontracting law. Prevailing wage, public works, and private works regulations.
• Budgets, forecasts, planning, production, and job costing.
• Demonstrates a high level of attention to detail and accuracy.
• Strong time management and organizational skills are essential.
• Capable of adhering to deadlines and effectively prioritizing work assignments.
• Self-motivated and able to work independently with minimal supervision.
• Ability to work well with others and manage a team.