Executive Assistant & Office Manager in Durham, North Carolina at Aspida Financial Services LLC

Company Description:

Aspida is a tech-driven, nimble insurance carrier. Backed by Ares Management Corporation, a leading global alternative asset manager, we offer simple and secure retirement solutions and annuity products with speed and precision. More than that, we’re in the business of protecting dreams; those of our partners, our producers, and especially our clients. Our suite of products, available through our elegant and intuitive digital platform, focuses on secure, stable retirement solutions with attractive features and downside protection. A subsidiary of Ares Management Corporation (NYSE: ARES) acts as the dedicated investment manager, capital solutions and corporate development partner to Aspida. For more information, please visit www.aspida.com or follow them on LinkedIn.

Who We Are:

Sometimes, a group of people come together and create something amazing. They don’t let egos get in the way. They don’t settle for the status quo, and they don’t complain when things get tough. Instead, they see a common vision for the future and each person makes an unspoken commitment to building that future together. That’s the culture, the moxie, and the story of Aspida.

Our business focuses on annuities and life insurance. At first, it might not sound flashy, but that’s why we’re doing things differently than everyone else in our industry. We’re dedicated to developing data-driven tech solutions, providing amazing customer experiences, and applying an entrepreneurial spirit to everything we do. Our work ethic is built on three main tenets: Get $#!+ Done, Do It with Moxie, and Have Fun. If this sounds like the place for you, read on, and then apply at aspida.com/careers.

What We Are Looking For:

We’re searching for an office manager who serves as the pulse of the Durham office! This high energy position will be responsible for the general operations of the facility and workflow. As a gatekeeper and trusted partner, the office manager will combine enthusiasm and sound business judgement to tackle diverse administrative tasks that enable Aspida's continued growth. This position will report to the Chief People Officer and will work closely with the executive team as well as all functional areas as needed. This role is required to be onsite at our Durham office 3 days a week.

What You Will Do:

• Lead overall office administration
• Maintain executive calendars, travel coordination (domestic and international), and expense report submission
• Draft communications, including emails, memos, documents, presentations, and reports
• Attend meetings, communicate agendas, and track action items
• Help facilitate corporate events for the board, customers, and employees
• Partner with facilities and vendors to keep the office operations efficient
• Demonstrate office leadership and interpersonal skills to overcome challenges and put processes in place
• Work toward the completion of special projects, request, and assignments as appropriate
• Foster a positive team environment and represent the Aspida culture both internally and externally

What We Provide:

• Salaried, DOE
• Long-Term Incentive Plan
• Full-Time
• Full Benefits Package Available

What We Believe:

At Aspida Financial Services, LLC, we are committed to creating a diverse and inclusive environment and are proud to be an equal opportunity employer. As such, Aspida does not and will not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.

What We Require:

• 3+ years’ experience as an administrative or executive assistant supporting senior leadership
• Proficient in Microsoft Office - especially capable of creating PowerPoint decks
• Experience in supporting and reconciling corporate travel expenses
• Experience in working with a board of directors in terms of communication and travel
• Proven skillset in organization, communication, time management, and multitasking
• Able to handle confidential information with discretion and integrity