Temporary Executive Assistant at Triumph Treatment Services – Yakima, Washington

"Ensuring Safety Excellence: In compliance with Washington State's ESSB 5123, we prioritize safety in our workforce by conducting controlled substance testing, including marijuana, for this position, which is deemed safety-sensitive.”

Position Summary: The Executive Assistant position is responsible for supporting the CEO and Executive team. This position is responsible for coordinating meetings, creating reports, taking meeting minutes, and organizing documents. They are a proactive problem solver with excellent communication skills and a strong attention to detail.

CORE COMPETENCIES

Collaborates with Others

Collaborating cohesively and in a helpful manner to accomplish shared objectives alongside peers.

• Recognizes and honors the contributions and hard work of others.
• Offers valuable and actionable feedback to peers in a constructive and professional manner.

Acting with Empathy and Compassion

Genuinely understand and respect for others' perspectives and emotions. Strive to foster a culture of compassion, empathy, and support that extends beyond our walls.

• Maintains open and effective communication channels with team members.
• Stays open, curious, and flexible to suspend judgments and evaluations when considering what others offer.

RESPONSIBLITIES

• Produces presentations and reports in a timely manner.
• Participates in meetings and takes minutes, as needed.
• Facilitates communication and assistance for the Board of Directors as a trusted liaison.
• Facilitates all Executive Team gatherings and off-site retreats.
• Delivers an exceptional hospitality to every guest, ensuring a warm and inviting atmosphere.
• Creates efficient organizational record retention and retrieval procedures.
• Conducts thorough research and analysis to produce high-quality documents for review and presentation to boards of directors, committees, and executives.
• Efficient handling of incoming correspondence: sorting, distributing, and responding to faxes, emails, and more.
• Assumes responsibility for the Executive scheduling needs. This includes managing agendas, emails, calls, arranging travel, dealing with clients, and other key logistics that are important for the organization’s success.
• Maintains a high level of professionalism and strict confidentiality when handling all materials. Additionally, exercise discretion in all business interactions to ensure confidentiality is upheld.
• Other duties as assigned.

QUALIFICATIONS AND REQUIREMENTS

Education:

• Bachelor’s Degree, preferred.
• HS degree required

Experience:

• Bilingual preferred.
• 1-3 years of administrative experience with at least two years of executive administrative experience.

Licenses/Certificates/Registration:

WORKING CONDITIONS

1. Comprehension
   1. Ability to understand, remember, and apply oral and written instructions or other information.
2. Reasoning and Decision Making
   1. Ability to plan, organize, and carry out assignments from management staff with minimal direction.
   2. Ability to analyze situations and make decisions that moderately impact the immediate work unit.
3. Organization
   1. Ability to organize and prioritize job duties effectively and timely, set priorities, and meet critical deadlines.
4. Communication
   1. Ability to understand and follow basic instructions and guidelines, complete routine forms, and communicate orally.
5. Physical requirements for this position include hearing, seeing, smelling, speaking, feeling, reaching, pinching, and repetitive motions.
   1. This position requires standing, walking, and bending for long periods.
   2. This position may require exerting up to 40 pounds of force to lift, carry, pull, or move objects.

https://acrobat.adobe.com/id/urn:aaid:sc:US:8da3b397-1358-4f8f-9150-953a04fb602d