Office/Fiscal Assistant at The Group of Delaware County – Delaware, Ohio

Job Title: Office/Fiscal Assistant
Location: Safe Harbor Peer Support Services; Annie’s Outreach Center, Delaware Office
Position Type: Part-Time
Reports To: Marketing/Donor Relations Office

Position Summary

Safe Harbor Peer Support Services is seeking a highly organized, dependable, and detail-oriented Office/Fiscal Assistant to support both administrative and financial functions within our Delaware-based operations. This vital position plays a key role in ensuring the efficiency of daily office activities while maintaining financial accuracy and supporting organizational accountability. The successful candidate will work collaboratively with multiple departments to streamline workflows, manage records, and support core fiscal responsibilities.

Key Responsibilities

Administrative Support

• Serve as the first point of contact by answering phones and responding to general inquiries.
• Manage calendars, schedule appointments, and coordinate meetings.
• Draft and respond to correspondence, including emails, letters, and internal memos.
• Assist in planning and facilitating internal meetings and external communications.

Office Management

• Monitor, order, and maintain office supply inventory.
• Ensure shared spaces remain clean, organized, and functional.
• Coordinate with vendors and service providers for deliveries, repairs, and equipment maintenance.

Data Entry & Record Management

• Accurately enter, update, and maintain data in organizational systems and databases.
• Organize and maintain both digital and physical filing systems for quick and reliable document retrieval.
• Support secure document storage practices and archiving efforts.

Document Preparation

• Prepare agendas, take meeting minutes, and compile summary reports.
• Format, proofread, and distribute internal and external documents.
• Monthly fiscal reports
• Information packet for the Safe Harbor Board of Directors

Fiscal & Financial Support

• Accurately enter and code financial data including invoices, receipts, and credit card transactions.
• Assist in the preparation and processing of accounts payable and receivable.
• Support payroll processing and employee reimbursement activities as needed.
• Assist in budget tracking, expense reconciliation, and compiling financial reports.
• Participate in internal audits and ensure records are compliant with organizational policies and external regulations.
• Monitor compliance with fiscal procedures and flag discrepancies as appropriate.

Qualifications and Requirements

• Strong organizational and multitasking abilities, with excellent attention to detail.
• Proven experience in administrative or office assistant roles (finance experience a plus).
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with Google Workspace a plus.
• Hands-on experience with QuickBooks Online (QBO) or other accounting software.
• Basic understanding of bookkeeping, accounting principles, and financial reconciliation.
• Excellent verbal and written communication skills.
• Ability to work independently with minimal supervision, as well as collaboratively in a team environment.
• High level of integrity, professionalism, and discretion when handling confidential information.

Preferred Qualifications

• Associate’s degree in Business Administration, Accounting, or related field.
• Previous experience in a nonprofit or community-focused organization.
• Familiarity with grant reporting or donor management systems.
• Working knowledge of QuickBooks and QuickBooks Online

Why Join Safe Harbor Peer Support Services?

Safe Harbor Peer Support Services is committed to fostering a collaborative and inclusive workplace. We value our team members and the vital roles they play in supporting our mission. By joining us, you'll have the opportunity to make a tangible impact in the lives of individuals and families in our community.

📍 Location: Annie’s Outreach Center – Delaware Office
🕒 Position Type: Part-Time (Flexible Schedule Available)
📅 Application Deadline: Sept. 26, 2025
📩 Apply to: info@shpss.org

Are you a detail-oriented professional with a passion for organization and financial accuracy? Do you thrive in a dynamic office environment where your skills directly support the well-being of your community? If so, we want to hear from you!

Safe Harbor Peer Support Services is currently seeking an Office/Fiscal Assistant to join our Delaware-based team. In this hybrid administrative and financial support role, you’ll be a key contributor to the day-to-day operations of our office while assisting with vital fiscal processes that keep our nonprofit running smoothly.

· 🌐 Manage office communications, calendars, and appointment scheduling

· 🗂️ Organize and maintain digital and physical files and financial records

· 🧾 Code invoices, process payments, and support budget tracking

· 📋 Assist with payroll, audits, and internal reporting

· ✉️ Prepare correspondence, meeting agendas, and reports

· 🛠️ Coordinate office supply inventory and vendor services

· ✅ Strong organizational skills with excellent attention to detail

· ✅ Experience with Microsoft Office (Word, Excel, Outlook)

· ✅ Working knowledge of QuickBooks Online (QBO)

· ✅ Ability to manage multiple tasks independently and efficiently

· ✅ Solid communication and interpersonal skills

· ✅ Basic understanding of accounting and financial processes

· 🎓 Associate’s degree in Business, Accounting, or related field

· 🧾 Experience working in a nonprofit environment

· 📊 Familiarity with grant reporting or donor management systems

At Safe Harbor Peer Support Services, we believe in the power of compassion, collaboration, and community. You’ll be part of a mission-driven team that values your contributions and supports your growth. We offer:

· A supportive, inclusive work culture

· Flexible scheduling options

· Opportunities for professional development

· A chance to make a meaningful difference every day

📩 Submit your resume and a brief cover letter to info@shpss.org
📅 Application Deadline: Sept. 26, 2025

Safe Harbor Peer Support Services is an equal opportunity employer. We encourage applicants from diverse backgrounds and lived experiences to apply.