HRIS System Administrator at Shannon Health – San Angelo, Texas

Job Summary

The HRIS System Administrator position provides expertise, and supports and maintains the Human Resource Information System (HRIS). The HR System Administrator will focus on improving the efficiency and data management of the Human Resources Department through the use of technology and knowledge of Human Resource functions. This role has a focus on defining, deploying, maintaining, and testing HR business systems. This position will act as an internal consultant and a department liaison between stakeholders and the Information Technology Department, providing best practice solutions in support of HR services delivery systems and complex analytics with knowledge of key functions of Human Resources. This position partners with HR to analyze business process design and workflow, improve processes and leverage the return on technological capabilities. This position also serves as a technical point-of-contact for assigned functional areas and assists subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows, dashboard preparation and process improvement opportunities. The HRIS Systems Administrator is also responsible for day-to-day operations including analytics.

Supervises the Following Positions

Positions: N/A

Physical Requirements

• The ability to perform the duties and responsibility of the position, with or without reasonable accommodations for disabilities.
• The ability to consistently lift, push or pull loads of up to fifty (50) pounds. (Unless nursing 50)
• Sufficient strength, mobility and stamina to make frequent location and position changes, assist with patient care, and perform other physical activities of average difficulty.
• Candidates whose disabilities make them unable to meet the requirements will still be considered fully qualified if they can perform the essential functions of the job with reasonable accommodations.
• May be exposed to infectious or contagious disease.
• May have to handle emergency situations.
• May be subject to irregular hours.
• May be required to wear protective equipment such as eye protection, face protection, masks, sterile/nonsterile gloves, isolation gowns.
• May be exposed to toxic/caustic/chemicals/detergents.
• Physical activities include continuous sitting, and occasional walking, standing, bending, squatting, climbing, kneeling and twisting.
• Activity Conditions (Occasionally, Frequently, Continuously):
  • Sitting- Continuously
  • Walking- Frequently
  • Standing- Frequently
  • Bending-Occasionally
  • Squatting- Occasionally
  • Climbing-Occasionally
  • Kneeling-Occasionally
  • Twisting-Occasionally

Visual and Hearing Requirements

• Must be able to see with corrective eye wear.
• Must be able to hear clearly with assistance

Working Conditions

Primarily Works in a well-lighted and air-conditioned environment with period of heavy workload and stress. This role may include working in less-than-ideal home conditions, which can include exposure to extreme temperatures and environments that may not meet typical cleanliness standards such as clutter, unkept surfaces, and homes with pets. Works in various conditions.

Performance: Essential Functions

Decision Making: Ability to make decisions and takes appropriate action based on the information they have. Recognizes own limitations and consults with the supervisor, manager, or team member when appropriate.

Time Management: Works efficiently and manages duties to ensure that tasks are completed with accuracy and within the scheduled shift or reasonable amount of time.

Quality & Quantity: Demonstrates accurate, knowledge and skill to carry out job duties. Follows departmental work policies and procedures. Speed and consistency of output and time utilization of job duties.

Computer Knowledge & Electronic Equipment Use: Demonstrates ability to consistently utilize electronic equipment and online computer programs to perform job duties, including electronic documentation, and order entry.

Resource Utilization: Consistently utilizes and maintains supplies and equipment to minimize lost charges and unnecessary equipment repair-replacement.

Confidentiality: Adheres to established policies on privacy and security requirements for compliance with the Health Insurance Portability and Accountability Act (HIPAA), as applicable by Shannon Policy.

Performance: Position Specific Essential Functions

• Maintain HR business systems to ensure continued operation through testing and enhancements while working with outside vendors to troubleshoot and resolve problems.
• Manage implementation lifecycle of new HR business systems and processes.
• Configure, prepare, and test systems involved in annual cycle processes (talent acquisition, merit, performance management, etc.).
• Create documentation of system requirements, business processes, application configurations, tests plans and end-user documentation to ensure shared understanding and to facilitate knowledge transfer.
• Address day to day system support issues as they arise.
• Understand and maintain role assignments to ensure security and data privacy.
• Prepare and maintain integration and interface files.
• Provides production support, including researching issues and business process workflows.
• Performs HRIS system maintenance, including assisting in the review, testing and implementation of system upgrades, fixes and adopted functionality.
• Builds reports including advanced reports, matrix reports and dashboards from various HRIS systems.
• Assists in the development and reporting of benefits and wellbeing metrics.
• Leverage data from vendors, consultants and HRIS to create analytics to assist the HR team in making data-driven strategy recommendations to senior leadership.
• Conducts training including developing user procedures, guidelines and documentation.
• Trains staff on new processes/functionality.
• Trains new system users.
• Serves as a technical point of contact for assigned functional areas.
• End to end set up of new benefit plans and/or benefit plan changes to include configuration, updates to existing reports and analysis of the impact on benefit integrations and payroll.
• Process employee benefits events in the system.
• Perform end to end data reconciliations of all benefits data sources including the system, vendor systems and Finance.
• Work with benefit plans vendors to ensure accuracy in eligibility reporting, premium and fee calculations and bill payment.
• Troubleshooting, validating and modifying HR System integrations to external vendors or other parties.
• Maintain awareness of current trends in HRIS with a focus on product, delivery, and support.
• Performs other duties as assigned.

Qualifications

Education

• Required
  • High School Diploma, GED, or equivalent
• Preferred
  • Bachelor’s degree in Business or Information Technology
  • Master’s degree in Business or Information Technology

Experience:

• Required
  • One or more years of experience in Microsoft Office
• Preferred
  • One or more years of experience in HRIS Implementation
  • One or more years of experience in Data Systems/Analysis
  • Two years of experience in Human Resources Information Systems

Certification/Licensure:

• Required
  • Valid Driver’s License