Paralegal-Licensing & Compliance Manager at National Rarities LLC – Saint Louis, Missouri

Reports To

Director of Sales & Legal

About National Rarities

National Rarities is a premier estate buying company headquartered in St. Louis, Missouri. We partner with jewelry stores across the country to host multi-buying events where customers bring in valuables – like fine jewelry and luxury goods – for expert evaluation and no-obligation offers. We’re a fast growing company with a passion for customer service, education, and professional development.

Job Overview

We are seeking a highly organized and proactive Paralegal to oversee the licensing and regulatory execution for our nationwide events. This role is responsible for ensuring all events are properly licensed, compliant, and able to operate without disruption. The position blends legal support with operational execution and includes oversight of a Licensing Coordinator and is the direct point of contact for the outside law firm we utilize. This is a fast-paced, high-impact role that requires strong organization, communication, and ownership.

Responsibilities and Duties

Licensing & Regulatory Execution

• Prepare, submit, and track licensing applications across multiple states and municipalities
• Maintain a detailed calendar of licensing deadlines aligned with event schedules
• Ensure all events meet local and state requirements prior to execution
• Manage renewals, documentation, and jurisdiction-specific requirements

Cross-Functional Coordination

• Partner with Sales and Account Management teams to align licensing timelines with event schedules
• Communicate requirements, timelines, and updates clearly to internal stakeholders
• Collaborate with Marketing to ensure advertising language aligns with local regulations

Outside Counsel Coordination

• Serve as the primary point of contact for outside law firms
• Escalate complex legal or regulatory issues as needed
• Ensure outside counsel is used efficiently for higher-level matters

Team Leadership

• Manage and develop a Licensing Coordinator (direct report)
• Delegate application preparation, follow-ups, and administrative tasks
• Ensure accuracy, consistency, and timeliness across all licensing work

Process & Organization

• Build and maintain systems to track licensing status across hundreds of events
• Identify opportunities to improve efficiency, turnaround time, and organization
• Maintain organized records of all licenses, applications, and correspondence

Qualifications

• 2–5+ years of paralegal, licensing, compliance, or regulatory experience
• Strong organizational and project management skills with the ability to manage high volume
• Experience working with government agencies or regulatory processes preferred
• Ability to manage deadlines across multiple jurisdictions simultaneously
• Clear, professional communication skills
• Comfortable operating in a fast-paced, operations-driven environment.

Preferred Experience

• Multi-state licensing or regulatory experience
• Experience in retail, financial services, or regulated transaction environments
• Prior experience coordinating with outside counsel
• Experience managing or mentoring junior team members

Benefits

• Health Insurance: Company contributions for Medical, Dental, and Vision
• 401(k): With a generous company match
• Paid Time Off: 15 days after 60 days of employment
• Annual Bonus: Receive a yearly bonus in addition to your salary
• Company-Paid Coverage: Life insurance and long-term disability
• Paid Holidays & Family Leave
• Professional Attire Stipend: $250 annually
• Phone Reimbursement: $20/month
• Optional Coverage: Voluntary short-term disability and additional life insurance