Contract Management Specialist at Navigate Affordable Housing Partners, LLC – Birmingham, Alabama

Navigate Affordable Housing Partners is a nonprofit that actively works to enhance all aspects of the housing industry to ensure that people have access to quality, livable housing choices. We develop, own, and manage housing properties and serve as a federal government contractor and consultant to housing agencies.

What you'll do

• Processing contractual paperwork for HUD-administered contracts
• Ensuring compliance with federal laws and HUD guidelines for rent increases
• This position is in-office during the training period transitioning to hybrid

Who we are looking for

• Recent Grads with interest in accounting, banking, mortgage lending, etc
• A detail-oriented worker that enjoys researching issues
• Someone that is comfortable being held to a high standard
• Someone that is excellent with logical reasoning who enjoys working independently

Major Duties and Responsibilities

Analytical Thinking & Mathematical Accuracy

• Renew expiring Section 8 HAP contracts and process rent and Utility Allowance adjustments in accordance with HUD regulations, ACC requirements, and department guidance.

• Analyze budget-based rent increase requests and verify documentation, calculations, and eligibility.

• Review and validate data across systems to ensure accuracy and compliance.

Stakeholder Support

• Prepare and send written communications to owners, management agents, HUD representatives, and residents.

• Serve as a local point of contact for contract renewal inquiries and program-related guidance.

• Represent Navigate during local, regional, and state meetings as needed.

Organization, Digital File Management & Compliance

• Manage digital documentation and records independently, ensuring consistency with HUD and organizational standards.

• Execute legal documents accurately and in accordance with HUD requirements.

• Maintain complete and compliant electronic files for assigned properties.

Continuous Learning & Program Support

• Stay current on updated HUD regulations and PBCA requirements.

• Incorporate new processes or regulatory changes into daily tasks.

• Support internal improvement efforts by identifying opportunities for efficiency or quality enhancements.

Professionalism & Accountability

• Take ownership of tasks and follow through on responsibilities.

• Communicates clearly, respectfully, and effectively in verbal and written forms.

• Performs additional responsibilities as needed to support organizational objectives.

Requirements

Conditions of Employment:

• Must be a legally authorized to work in the United States

• Successfully clear a comprehensive background check & obtain a Public Trust designation

• A valid driver's license

• The ability to be insured under all applicable corporate insurance policies

• Attendance at the annual All Staff meeting is required

Qualifications:

To qualify for this position, applicants must meet the requirements as described below.

• Bachelor's degree required preferred with coursework in business, accounting, finance, or closely related fields of study.

• 2-3 years' work experience analyzing data and/or preparing reports, particularly for federal, state, and local government programs.

Conditions:

• Blended work environment for home and regional office work. Employees must maintain a professional and distraction-free home workspace that supports productivity, confidentiality, and secure handling of sensitive information.

• The role requires regular in-state travel to field offices, partner sites, training sessions, property locations, and meetings. Some out-of-state travel may also be required for conferences, professional development, or organizational needs. Travel demands may vary based on program requirements and operational priorities.