Administrative Assistant at Home Creations – Moore, Oklahoma

Location 2240 N Broadway, USA, Moore, OK, 73160
Job Category Office
Employee Type FT Non-Exempt

Description

Position: Office Administrative Assistant

Status: Hourly/Non-Exempt

Location: 2240 N. Broadway Moore, Oklahoma 73160

Hours: Monday-Friday 8am to 5pm

General Purpose: To support various departments in administrative duties.

Supervision Exercised: None

Essential Duties and Responsibilities:

• Perform general clerical duties
• Filing as needed
• Assist Accounting in finding unmatched invoices to PO's
• Answer incoming calls professionally and promptly
• Meet and greet all customers
• Assist in covering receptionist desk as needed
• Occasionally compose documents and letters
• Assist in preparing outgoing and receiving, sorting and distributing incoming mail
• Mark checks paid
• Communicate with vendors and subcontractors
• Verify accuracy of information
• Review vendor and contractor statements and maintain insurance files
• Ensures all processes and procedures are completed; quality standards are met
• Perform general clerical duties; throughout the Construction support department
• Occasionally run misc. errands, including driving mail to post office, or bank runs
• Maintain confidentiality of office practices
• Maintain logs of activities, completed work
• Attend all staff meetings
• Present recommendations to Sr. Accounting Manager
• Various tasks as assigned by Sr. Accounting Manager
• All other duties as assigned