Legal Assistant II (Client Engagement) at Holland Law Group PA – Bradenton, Florida

Holland Law Group is a client-focused law firm representing individuals throughout Florida in Debt Defense, Bankruptcy, and Tax Liens. We are proud to be one of the fastest-growing firms in the state, thanks to our commitment to exceptional service and a strong, supportive workplace culture. We believe in recognizing top performers, encouraging growth, and building a team environment where every employee can thrive.

We are seeking a Legal Assistant II – Client Engagement Department to play a key role in building and managing client cases from intake through attorney review. This position focuses on client communication, file creation, document collection, and administrative support to ensure attorneys and paralegals have everything needed to move cases forward efficiently.

The ideal candidate is organized, detail-oriented, proactive, and comfortable working in a fast-paced legal environment while maintaining excellent client service.

This is an excellent opportunity for a motivated professional to grow within a supportive law firm environment.

Key Responsibilities

• Communicate with clients to gather necessary documents and information
• Create and manage client files as assigned
• Download court documents from county dockets
• E-file Notices of Appearance
• Calendar hearings and important case events
• Complete required fields in Clio Grow and Clio Manage to prepare cases for attorneys and paralegals
• Send daily and urgent file creation emails
• Draft and send Legal Service Agreements
• Manage assigned columns and workflows within Clio Grow
• Follow up on signed Legal Service Agreements and retainer payments
• Handle administrative tasks including emails, payment status review, copying, and file organization
• Perform other related duties as assigned
Qualifications
• Previous experience in a similar role or legal environment preferred
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent verbal and written communication skills
• Highly detail-oriented with strong accuracy in data entry and recordkeeping
• Proficient in Microsoft Office Suite or similar software, with the ability to learn new applications quickly
• Familiarity with document management systems and other legal software tools (experience with Clio Grow & Manage a plus)
• Understanding of legal drafting techniques and terminology preferred
• Strong time management skills with a proven ability to meet deadlines
• Ability to conduct interviews and gather client information effectively
• Capable of functioning well in a fast-paced and sometimes high-pressure environment
• Knowledge of office administration, clerical procedures, and recordkeeping systems
• Ability to maintain confidentiality and handle sensitive information with discretion
What We Offer
• Competitive salary based on experience.
• A collaborative team culture where employees are valued and supported.
• Opportunities for professional development and career growth.
• Recognition and rewards for top performance.
• Monthly Firm contribution towards health insurance.
• Work-life balance.
• Opportunities for advancement.

Benefits
• 401(k) with matching
• Health, dental, vision, and supplemental options.
• Employee assistance program
• Free parking
• Life insurance
• Paid time off
• Parental leave

Language
English & Spanish (Preferred)
Location
Bradenton, FL (In-person)
Job Type: Full-time