Human Resource Assistant at Bethany Village – Horseheads, New York

Join Our Team at Bethany Village! Are you organized, friendly, and passionate about supporting both employees and applicants? We’re looking for a detail-oriented HR Assistant who thrives in a fast-paced environment and enjoys being the first point of contact for our team.

In this role, you’ll play a key part in supporting day-to-day Human Resources operations while also managing front desk responsibilities. If you love helping people, staying organized, and being part of a mission-driven team, we’d love to meet you!

Basic Function:

Responsible for the administrative support of day-to-day clerical Human Resources operations and duties of front desk reception.

Essential Duties & Responsibilities:

• Performs customer service functions by greeting & answering employee / applicant requests and questions via phone calls and department visits.
• Conducts new hire enrollment for new employees which may include explanation of benefits and providing job offer to candidate upon appropriate approval.
• Responsible for maintenance and confidentiality of personnel files / personnel issues.
• Facilitates appropriate documentation including personnel requisition, background check, internal / external posting, reference verifications, state mandated requirements, approved offers, new hire paperwork, and other documentation related to the recruitment process for employment & volunteer candidates.
• Serves as Authorized Person for the purposes of Department of Health (DOH) website user; notification to DOH of hire, termination, and other documentation as requested.
• Verifies I-9 documentation and submits appropriate reporting to state & federal government.
• Ensures organization's personnel records up to date with information such as address changes, changes in job titles, benefits, and salaries.
• Updates HR spreadsheet / system with employee change requests and processes paperwork.
• Assists with recruitment and interview process.
• Forwards employee/manager related issues to the Director of Human Resources.
• Makes photocopies, faxes documents and performs other clerical functions including maintenance / upkeep for personnel files.
• Process daily mail and intercompany mail, sorting mail and delivery of faxes.
• Maintains insurance enrollment data and reconciles spreadsheet to bills monthly.
• Assist with weekly payroll.

Basic Duties & Responsibilities:

• Greeting and directing of visitors.
• Daily re-stocking of copy room (toner, paper) and placing orders with purchasing.
• Assists with various research projects and/or special projects.
• Assists in and prepares correspondence.
• Schedules employees / managers for new hire orientation.
• Processes employment applications and maintains appropriate computer documentation.
• Performs all other duties as assigned.

Education Required:

• Associate's degree in business or related field preferred or a High School Diploma / G.E.D required.
• Knowledge of business office operations, filing, word processing, and various administrative / clerical operations.

Experience Required:

• 1-3 year’s Human Resources experience preferred.
• Ability to communicate effectively both orally and in writing with employees and the general public, to maintain confidentiality in daily operations, and to conduct daily duties in a professional manner.